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Form of workJob PurposeProject Coordinator responsibilities include working closely with all Project Managers and the Operations Director to prepare comprehensive action plans, including resources, timeframes, and budgets for projects.You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries.To succeed in this role, you should have a positive attitude, excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards, while always maintaining a high level of detail and supporting the business and its future growth.The above role has flexible working with the opportunity to work from home for up to 2 days per week with 3 days in the office. (This can be adjusted due to the requirements of the business)Key responsibilities and accountabilities● Coordinate project management activities, resources, equipment, and information.● Break projects into doable actions and set timeframes.● Liaise with clients to identify and define requirements, scope, and objectives.● Responsible for Calendar management and engineer scheduling for Operational staff.● Make sure that clients’ needs are met as projects evolve.● Support the project managers and operations director with all administrative tasks.● Help prepare budgets alongside project management team.● Analyse risks and opportunities.Job Description● Oversee project procurement management.● Monitor project progress and handle any issues that arise.● Act as the point of contact and communicate project status to all participants.● Work with the Project Manager to eliminate blockers.● Use tools to monitor working hours, plans and expenditures.● Create and maintain comprehensive project documentation, plans and reports.● Ensure standards and requirements are met through conducting quality assurance tests.● Procurement – liaising with suppliers and staff internally to ensure products are ordered from the best source.● Administration Support – assist with administrative tasks as and when required by the business by various departments/directors.● Ensure all invoicing is completed in a timely fashion.● Training and Onboarding – assist with onboarding new team members, ensuring a smooth integration into the company culture and processes.● Liaise with customers and suppliers to resolve any issues and returns.● Ad-hoc support – assistance as and when required by directors, other departments, and teams, as the need arises for support to the business in general.● Cross Functional support – assistance when required to other departments or teams when necessary, fostering a collaborative work environment.Person specificationEssential.● Have a positive attitude to work and punctuality, able to work in an open office collaboratively with others across the business.● A good personal appearance commensurate with working in an office where clients and VIP's may visit from time to time.● Being able to use your initiative to proactively complete tasks and assist your department.● A high attention to detail● To be supportive across all departments.● Excellent organisational skills.● Excellent fire and security knowledge.● An excellent communicator.● Able to build strong relationships, and work closely with all employees and directors of the company, as well as building strong external relationships with Customers and Suppliers.● Excellent computer skills
