Experienced, talented Property Manager or PA with a background in property required for a small, successful business with offices based in Barnes, SW London.
Working hours are Monday to Friday, 8am-4:30pm.
Main duties will include:
Initial point of contact telephonic and face-to-face
Office Management - managing office supplies & stationery, kitchen supplies, utility contracts for the office, bank verifications for the various companies, insurance policy renewals etc
Overseeing office policies – maintaining a filing & key management system which includes electronic archiving, maintaining corporate policy procedures & documents, staff employment contracts & documents, new staff onboarding, sick days & holiday records, H&S requirement
General office duties – setup PC in conference before meetings, take notes during meetings and distribute thereafter, preparing for meetings and clearing thereafter, keeping the office clean & tidy, making tea & coffee, receiving & distributing post, telephone messages and general office assistance
Managing company vehicles – parking permits, MOT and tax, servicing, managing regular use of the company vehicle to keep it running
Property related admin – supporting the directors with all property matters as required.
Be the main point of contact with the managing agent– negotiating utility contracts with broker, managing rates/rates mitigation for empty properties, sending mail merges, arrange survey appointments, maintaining property spreadsheet with lease dates, rents, termination dates etc – soft copy filing system of property related documents and all property management support.
Full job spec available on request.
A basic salary of up to £50,000/annum plus a discretionary company profit share and bonus – circa £10,000 – reviewed annually.
Private medical health insurance contribution - £400 after 6 months.
Working for a long-established private company.
Working within a small, informal and professional environment.
You will need:
Extensive previous PA experience
Previous Property Management and / or lettings/estate Admin experience
Excellent verbal and written communication skills
Excellent level of IT ability including Word, Excel, Outlook, Dropbox and PowerPoint
Have excellent PA/Secretarial skills with exceptional organisational ability
Being attentive to detail with the ability to take the initiative and make considered and responsible decisions, as required
The ability to multi-task projects and be flexible in managing day-to-day tasks, calmly when under pressure