Pt Secretary/Administrator

HOURS OF WORK: Monday Friday (Flexible 15 hours over 5 days)

To ensure the efficient and professional provision of secretarial and administrative services to the Company Secretary, and to assist HR Department as required.

To provide full secretarial and administrative support to the department including:–

• Dealing with correspondence;

• Dealing professionally and efficiently with telephone enquiries from branches, customers, third parties etc ensuring messages are passed on to the relevant person/department as quickly as possible;

• To follow up such calls as appropriate.
• Keeping, filing and maintaining records of all correspondence both written and verbal;

• Computerising records presently held manually and to keep spreadsheets up to date;

• Compiling reports for Company Secretary and other Head Office staff and outside parties, ensuring high standards and quality of work at all times, maintaining confidentiality where necessary;

• Maintaining records of accidents and dealings with insurance claims;

• To attend meetings as appropriate and take notes at such meetings as required;

• Liaise with insurance providers and staff re insurance related queries and compile reports as appropriate;

• Assisting with insurance renewal process;

• Forwarding online vacancies to Managers in a timely manner;

• Providing offer letters and contracts as required;

• Minuting meetings as requested.

We endeavour to reply to all applications, however, if you haven t heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel.