Purchase Ledger Manager

We are currently seeking an experienced Group Purchase Ledger Manager to join our team. The ideal candidate will possess a robust background in accounting, meticulous attention to detail, and the ability to work independently as well as manage a team. As Group Purchase Ledger Manager, your primary responsibility will involve efficiently handling a substantial volume of supplier invoices and managing payments.

Key Responsibilities

• Invoice Management: Manage accounts payable processes effectively from invoice receipt to payment across several different systems and data sources.
• Timely Invoice Processing: Ensure accurate and timely processing of supplier invoices.
• Supplier Account Analysis: Analyse and comprehend balances on supplier accounts.
• Statement Reconciliation: Regularly reconcile each supplier's statement of account on a monthly or quarterly basis.
• Debit Balance Resolution: Proactively address debit balances within the Purchase Ledger, maintaining quality control and ensuring timely payment allocation.
• Supplier queries: ensure these are addressed effectively across the team, with support from operational colleagues where needed.
• Supplier accounts: ensure supplier accounts are set up and maintained correctly in the accounting systems.
• Shared Inbox: ability to manage and oversee high volume supplier communications and queries via a shared inbox.
• Purchase Ledger team management: oversee and support Purchase Ledger staff.
• Month-End Processes: Collaborate on month-end tasks, including prepayments, accruals, and journal postings, working within an agreed month end timetable.
• Payment Processing: Set up payments using banking software and process payment runs.
• Credit Card Expense Management: Analyse and post credit card receipts and expenses.
• Bank Postings: Prepare and process bank postings.
• Support for Audits and Tax Compliance: Assist with analysis requests related to year-end audits and tax computations.
• Reporting and Analysis: Generate reports on accounts payable metrics as needed.
• Compliance and Controls: Ensure compliance with company policies and relevant regulations. Implement and maintain strong internal controls.
• Ad Hoc Tasks: Assist with any additional departmental tasks as required.

Benefits

• 25 days annual leave
• Your birthday off
• 6% company pension contribution
• Bike to Work Scheme
• Medicash Health plan
• Enhanced Maternity/Paternity/Adoption and Shared Parental leave
• 2 voluntary days per year
• Long Service Awards
• Employee Wellbeing Seminars
• CPD opportunities
• Professional memberships paid for (role dependent)

Essential Experience

• Minimum of 5 years in a similar role
• Good proficiency in Excel.
• Experience of working within an ERP system.
• Ability to prioritise effectively, both for own workload and across the team.
• A high degree of accuracy and meticulousness.
• Ability to work independently and collaboratively within a team.
• Excellent verbal and written communication skills.
• Problem-Solving and Accountability: This role requires autonomy, decision-making, and ownership.
• AAT qualified

Desirable Experience

ACCA/CIMA part qualified

About Company

HCML was established in 2003 and is a leading service provider in the rehabilitation and case management arena. Providing services to the insurance, corporate and legal sectors, HCML assists injured and ill individuals to recover and return to work or their pre-injury condition. We are passionate about ensuring that everyone who requires rehabilitation in the UK has access to quality, effective, co-ordinated services. We deliver added value to our clients by facilitating both speedy recovery and strong clinical outcomes, including managing appropriate treatment and care.

DE&I

HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships