Purchasing and Logistics Administrator

Key Purpose

As a skilled and proactive Purchasing and Administrator, you will head up the procurement for this thriving civils business on the outskirts of Ripon. With a diverse range of responsibilities including fleet and vehicle management, procurement, and general administration tasks. Your strong organisational skills, attention to detail and excellent communication skills will help you to manage these diverse functions.

Key Responsibilities

Administration

• Handle general reception duties including answering incoming calls and welcoming visitors, providing support to the wider team.
• Raise purchase orders accurately and in a timely manner
• Reconcile delivery notes against purchase orders to ensure accuracy and resolve any discrepancies.
• Undertake other ad hoc administrative duties as required to support the organisations needs.

Fleet and Vehicle Management

• Manage all certifications and documentation related to the organisation's fleet.
• Oversee all MOTs (Ministry of Transport tests) and servicing schedules for vehicles.
• Ensure fleet compliance with regulatory standards and safety requirements.
• Manage all O-licences (Operator's licences) as required.
• Populate and maintain the Fleet Software and tracking system to monitor vehicle movements and maintenance schedules.
• Procure fuel for the organisation including gas, diesel, red diesel, and petrol.
• Occasionally, facilitate the delivery and collection of vans as needed.

Procurement

• Source stock and materials required for operational needs.
• Conduct regular stock checks to maintain inventory accuracy.
• Research and negotiate prices with suppliers to ensure competitive pricing.
• Acquire new plant and materials for projects as required.
• Input all procurement data accurately into the internal computer system.

Person Specification

It is desirable that individuals have:

• Previous experience in a similar role with demonstrated proficiency in administration, fleet management, and procurement activities.
• Experience in purchasing within the construction industry is highly desirable.
• Understanding of materials such as stones, gravel, pipelines and geo textiles is advantageous.
• Some familiarity with fuel and farming operations is preferred.
• Proficiency in computer systems for data input and management is required.

Skills

• Strong negotiation skills and ability to build and maintain supplier relationships.
• Excellent attention to detail ensuring accuracy in procurement, documentation, and inventory management.
• Excellent communication and interpersonal skills.
• Ability to prioritise tasks effectively and work under pressure to meet deadlines.

Note: This job description outlines the primary duties and responsibilities of the position but is not exhaustive. The Purchasing and Logistics Administrator may be required to perform additional tasks as needed to support the organisation's operations.