Reception Administrator

Job Title: Receptionist

Location: Sutton

Salary: Competitive

Job Type: Full-time

Job Description:

We are looking for a friendly and professional receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, and will be responsible for providing excellent customer service.

Key Responsibilities:

• Greet and welcome visitors in a professional and friendly manner
• Answer and screen incoming telephone calls, both transferring and gatekeeping as necessary
• Respond to all email-based inquiries in a professional and timely manner
• Maintain a clean and organized reception area at all times
• Work closely with the wider facilities team, assisting with London-based projects
• Distribution of incoming post, franking and manage collection of outgoing post
• Coordinate courier services & book taxis as and when needed
• Breakdown of Facilities Manager credit card expenses
• Ensure meeting rooms are clean and stocked before and after meetings and training sessions
• Assisting with data collection for Carbon Neutral certification
• Managing the stationary cupboard, ensuring all stock is replenished, ordering more when needed
• Ensuring notices and certificates are displayed and up to date
• Working under the direction of the Facilities Team to assist with the general organization and upkeep of the London Office
• Liaising and coordinating with external contractors and suppliers
• Reporting and managing maintenance issues that arise around the London office
• Assist with fleet management of company cars Including arranging MOT's, services, Tax and repairs etc
• Diary management of all important and recurring dates in the facilities calendar ie renewals, scheduled maintenance

Requirements:

• Previous experience in a similar role
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficient in Microsoft Office Suite
• Ability to work independently and as part of a team
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines