Receptionist

A brilliant opportunity has arisen for a Part Time Receptionist to join a global Insurance firm on a temporary basis. The successful candidate will work Mondays – Thursdays in the office (8.45am-5.15pm) and be happy to commit to 3-month assignment, with potential for a permanent conversion.

Working alongside another full time Receptionist, you will play a key role in managing all aspects of the FOH service seamlessly. This very busy Reception role is ideal for someone with impeccable communication skills, ready to welcome guests and deliver a first-class Reception service to all visitors to the office.

Applicants MUST bring demonstrable experience of working in a corporate, professional environment, in a very busy front of house role.
Responsibilities will include:

• Answer all calls in a timely and professional manner
• Greet visitors (clients/brokers) with a professional, welcoming and positive attitude.
• Being main point of contact for all staff, providing support and information when needed.
• Coordinate the meeting room schedule and ensure special requirements in terms of setup and equipment are met.
• Replenish stock of all office stationery supplies
• Ensure visitor lounge and reception areas are kept tidy and clean
• Support with projects as required, accepting direction from all departments
• Check mail and distribute/scan accordingly
• Prepare outgoing courier packages and monitor for delivery
• Liaise with catering regarding hospitality requests for internal/external meetings
• Provide Health & Safety support, carrying out bi-weekly housekeeping inspections and maintaining First Aid box

Additional administrative duties:

• Travel booking for staff, including flights, rail, car transfers and hotel bookings
• Expense processing as required

• Ordering business cards
• Archiving of business documentation no longer required to be held on site
• Keep accurate reports on visitor badge requests and counts for audit purposes
• Filing & bookkeeping as requested for office issues
• Provide administrative assistance to any internal visitors
• Assist in the coordination of the onboarding process for new hires
• Report maintenance issues to building maintenance, as appropriate

Skills and Experience:

• Reception and office administration experience in a professional, corporate environment essential
• Experience within an Insurance / Reinsurance firm would be a distinct advantage.
• Ability to represent the business to clients in a positive and professional manner
• Excellent interpersonal skills and telephone skills
• Ability to work with a team-oriented approach and with social competence
• Ability to work effectively in a fast-paced environment
• Ability to organise efficiently
• Intermediate computer skills including PowerPoint, Word, Excel, Outlook, and Adobe Acrobat

This role will pay £15-£16 per hour plus holiday pay (depending on level of previous experience)
Lily Shippen’s business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistants, Executive Assistants, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.