Receptionist

We are working alongside an exceptional wealth management firm in Epsom, Surrey looking to recruit a Front of House Receptionist for their office. Reporting to the office manager as sole receptionist, your duties will include meeting and greeting, answering of calls, overseeing meeting rooms. In addition, you will be the team assistant for the investment team as well as supporting the office manager to aid the smooth running of this busy office.

Key Responsibilities:

Reception:

• Consistently deliver an excellent and professional front of house (FOH) experience to all visitors, guests, and employees in the office.
• Act as the central point of contact for all reception activities and FOH operations
• Register, meet, and greet visitors / guests and provide refreshments.
• Answer all incoming calls to the London main line including taking messages and redirection of calls.
• Management of all meeting rooms including booking the rooms and clearing up after the meetings. Ensuring all crockery is put into the dishwasher throughout the day.
• Assist in the coordination of meetings when necessary.
• Support office colleagues with organising office events including breakfasts / lunches of which a limited number may be in evenings
• Accept, distribute, and prepare mail and delivery of packages, including liaising with couriers.

Wealth Management Team

• Support the wealth management team with diary and travel management, expense preparation and errands.
• Support the wealth management team team with filing, preparation of PowerPoint presentations and other admin tasks.

Office Management:

• Support the office manager to order, maintain and dispatch office supplies including snacks / milk / drinks for the office, and refilling printers etc.
• Support the office manager with office admin tasks, e.g., health and safety matters and maintenance for the office.
• Support the office manager with any other ad hoc projects / requests, such as dealing with expense preparation, going to the post-office, dealing with ad-hoc errands when required.
• Support the office manager with ad-hoc / limited travel arrangements, diary support, filing and other admin tasks.
  

Essential Skills & Experience:

• Customer orientated with a passion for high-level service, highly professional and service orientated.
• Flexible, approachable, adept at working under pressure and demonstrates a 'can do’ attitude.
• Clear and professional telephone manner and overall communication skills.
• Good general office admin skills/experience and experience with MS Office, MS Outlook and PowerPoint.
• Self-motivated with the ability to multi-task and effectively prioritize tasks.
• Ability to work on own with minimal need for supervision and enjoys working collaboratively with others in a team to achieve results.
• Proactive and able to problem solve.
  

If you would like to apply for this position then please submit a copy of your CV to Josie at Artemis Recruitment.