Receptionist / Administrator

Receptionist / Administrator

Location: Huntingdon

Pay Rate: 12.00 per hour.

Temporary to Permanent

Working for an audio business in Huntingdon you would require to be a real team member as this role has been newly created due to retirement of another member of the team and someone else now working only 2 days a week.

Due to changes within the team this has resulted in the creation of an interesting role. The role is strictly office based as you are integral to the team and need to be on site. It isn't just answering the phones and taking messages you would be assisting this small niche business in other areas detailed below.

• Front of house duties, greeting visitors, signing visitors in and out, switchboard operation.
• Provide refreshments and catering to Directors and VIP visitors who sometimes attend.
• Manage stationery, office and kitchen supplies, liaise with suppliers as necessary.
• Assistant marketing department when required in organising exhibitions and social events by maintaining the log on Excel.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls in a professional manner.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material.
• Provide basic and accurate information in-person and via phone/email.
• Maintain database of general suppliers such as cleaners, window cleaners, water coolers, couriers, PAT testers, telecom engineers and British Gas etc. You would be the point of contact ensuring they complete the work etc.
• Receive, sort, and distribute daily mail/deliveries from couriers.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Assist with administrative tasks as needed (e.g., filing, photocopying, data entry).
• Some filing and archiving of documents as most information is of course stored on computers.

Skill Set required:

• Common sense
• Experience of the workings of an office in terms of protocol, working with inboxes, and how to answer the telephone etc.
• It would be helpful if you were really confident with Excel as much of the work is spreadsheet based.
• Smart and presentable appearance.

Hours: 9am - 5pm Monday to Friday + Holiday Pay as a temporary work + Free Parking.

After you go permanent benefits are:

• Extended holiday pay of 5 weeks + 1 day off for your birthday.
• Contributory Pension 3%
• Life Insurance
• Christmas Shutdown
• Private Health Care after 6 months