Receptionist And Administrative Assistant

ROLE DESCRIPTION

The Receptionist and Administrative Assistant will be based on the executive floor of our high-spec City offices and will have on-going contact with the senior management, directors and very important guests. Professionalism and discretion are therefore essential at all times.

Duties include (but are not limited to):

· Managing all inbound calls and acting as the first point of contact for all visitors

· Managing meeting room calendars in conjunction with the Private Office team

· Organising refreshments for meetings with external visitors

· Working closely with the catering staff and assisting them as and when necessary

· Overseeing all mail processes, logging inbound mail and its distribution and the sorting

· Logging details of formal guest and service providers and liaising with the main building reception/loading bay

· Ensuring the maintenance contract is upheld and all consumables are readily in stock

· Checking all meeting rooms to ensure cleanliness and readiness for next meeting

· Working alongside designated individuals to ensure health and safety procedures are followed, including fire alarm tests and evacuations

· Acting as administrative support, especially with the inputting of receipts and invoices of the FOH/Private office team

· Administering and maintaining building passes for employees and guests

· Assisting the Chairman’s assistant when necessary

· Providing administration support across the floor

· Occasional planning and running of events

EXPERIENCE/SKILLS REQUIRED:

· At least one year’s experience within a reception or administration role

· Exceptional attention to detail and strong organisational skills

· Experience using Microsoft Outlook and Office software especially Excel. PowerPoint would be an advantage

· Excellent verbal and written communication skills in English

Job Type: Full-time

Pay: £34,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Life insurance
• Private dental insurance
• Private medical insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme

Work Location: In person