Receptionist - Facility Coordinator

Receptionist - Facility Coordinator 

International financial organisation - Mayfair

£35,000 + benefits

For our client, a prestigious international financial organisation based in Mayfair, we are looking for a receptionist with facility management experience. The team is international and dynamic and is looking for a candidate with a professional and can do attitude. Excellent communication skills a must.

MAIN DUTIES  

Reception

• Handling meeting room schedule, inform building security about guest visiting and picking them from building reception when they arrive 
• Arranging meeting rooms, organising refreshments, breakfast and lunch as and when required 
• Handling telephone calls, in an efficient and helpful manner, taking messages and passing to them on 
• Dealing with incoming and outgoing mail (post and courier) 

Facility Management

• Dealing with contractors (cleaning, maintenance, building security, fruit provider, lunch providers, plant provider, business card provider…) 
• Ensure stationery and kitchen supplies are available. 
• General office duties to ensure the smooth-running
• Management of maintenance contracts
• Management of on-site housekeeper and cleaning staff
• Management of meeting room booking system
• Visitor booking using building management system
• Raising and following up on work orders with vendors
• Involved with company events 

 5 days/week in office - 8.30am-5.30pm