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SalaryWe are looking to recruit an Office Assistant to work within our Office Services team, contributing to the smooth running of our practice based in Farnborough, Surrey.
A growing firm means a busy Office Services team. This role oversees the day-to-day running of the office, provide basic administration support within the team and assist the reception team in providing a first-class client experience.
Duties and responsibilities will include;
To provide all clients with a professional level of service by assisting receptionists with hosting visitors and providing refreshments
Working on the reception desk to handle incoming phone calls quickly and efficiently
Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up
Oversee the stock control of all stationary items and ensure they are easily accessible to staff across the office space
Ensure the office is kept tidy and presentable at all times. This includes emptying confidential waste bins, organising printer rooms, removing recycling waste and encouraging a clear desk policy across the office
Assisting partners to open the post each morning and categorising the mail per department. This must then be distributed to the relevant teams
Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries
Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies
Ordering/shopping for all office consumables e.g. tea, coffee, squash, first aid supplies etc to replenish and ensure adequate stocks
Providing administrative support to the Operations Team as required including re-calling deeds and files from off-site archive storage provider
Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations
