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Form of workAdmin Assistant / Receptionist Job Description
Our client (an award-winning architectural studio) is hiring an administrator / receptionist to join its 100+ team in London’s West End.
Please note this role is full-time, 5 days in the office, 25k,
The role will include:
Reception / Administration
- Answering the phone and taking accurate messages
- Greeting clients/visitors
- Setting up and catering for meetings
- Manage meeting calendars
- Order couriers/taxis when requested
- Managing Post
- Binding of reports
- Typing of filenotes, minutes or letters as requested
- Archiving
- Supporting the Office Manager on any facilities issues
- Provide cover for the Office Manager when needed
- Monitoring and ordering office / kitchen supplies and stationery
- Update Carbon Reporting spreadsheet
- General ad hoc administration and support as required
Continued Professional Development (CPD)
- Update CPD records on Intranet system
- Monitor CPD attendance, file records accordingly
Management System Assistance
Carry out administrative and data entry tasks .
Person Spec
- MS Office skills (Word, Excel, PowerPoint, Adobe)
- Strong verbal and written communication skills
- Able to work effectively independently and as part of a team
- Excellent time management and attention to detail
- Ability to work in a fast paced environment and prioritise effectively
- Excellent time management and organisation skills
- Flexible attitude
- Interest in or affinity with a design environment
