Records Manager

Our client is looking for a Records Manager

Client Details

A leader in their field

Description

Records Management
Support the business in all matters relating to document and records management ensuring that all processes and polices are in place and adhered to and that the Records Management Plan is implemented and reviewed regularly.
2.
Archiving
Manage the offsite data storage working with external providers to ensure an efficient process is in place to archive and retrieve files and that destruction of data is carried out in line with retention policies.
3.
Information Requests
Be the principal point of contact for internal and external information requests, ensuring that the business complies with legislation including the Freedom of Information (Scotland Act) 2002 and the Environmental Information Regulations (Scotland) 2004
4.
Open Data Publication Plan
Manage the publication of data under the Open Data Publication Plan, ensuring that information is published in the most appropriate format and is kept updated. Work with the business to identify and to make available data sets.
5.
Data Protection
Supporting the DP Officer with DP activity and requirements across the business.

Profile

Knowledge, Skills and Experience
The following knowledge, skills and experiences are required.
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Experience of owning and managing FOIRs and EIRs
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Experience of records management, particularly within the Microsoft 365 environment.
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Experience of using Sensitivity labels and Retention policies in Microsoft 365 environment.
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Working knowledge of Document and Records Management system software and principles
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Experience of implementing GDPR and Data Protection legislative requirements
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An understanding of the principles of Open Data
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Ability to work across all business areas at all levels
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Experience in engaging with internal and external stakeholders
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Ability to create policy and implement the associated knowledge across all business areas.
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Provide regular training on Records Management, Information and Data to colleagues.
Contacts & Communications
The role requires the following levels of communication;
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Internal Stakeholders
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Individual employees whilst engaging over records management
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Executive Team whilst involving records management and open data strategy
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External Stakeholders
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National Records Scotland to engage over the Records Management Plan
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Scottish Information Commissioner In order to ensure CES is compliant with legislation.
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Industry professionals - networking over best practice for records and data management
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Other suppliers e.g. offsite data storage, legal advisers
Problem Solving
The post-holder is required to apply efficient problem-solving skills to all aspects of records management including policy development, training sessions and day to day records management. The post-holder will be required to research, analyse and present data to internal and external stakeholders and respond directly to queries from internal and external parties.
The post-holder is expected to work proactively, anticipating needs and issues and taking a positive approach to addressing them.
Decision Making
The implementation of policy, training and working records management principles will require effective and influential decision making across the business. Decisions made in relation to this workflow will potentially have impacts on all colleagues.

Job Offer

Competitive salary and many benefits

Incredibly generous pension