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Form of work
SalarySalary: Grade 4, £22, 681 - £24,533
Contract Type: Full Time, Fixed Term (initially 12 months)
Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business and industry.
Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business and finance. Heriot-Watt is also Scotland's most international university, boasting the largest international student cohort.
We have an established set of values that help us to nurture innovation and leadership and show our commitment to continuous improvement and development in all our activities.
About Our Team
The UK Recruitment Team sits within the HR Directorate and supports recruitment at all levels across the University.
This is an exciting time to join Heriot-Watt and our busy Recruitment Team. The role will be fast moving at times but interesting as you look to support a range of support requests from across our UK Campus. The role will work closely with Hiring Managers, Casual Workers, Payroll and the wider Recruitment team.
Key Responsibilities
- Core responsibility is to review, create, maintain and audit Casual Worker Records ensuring full compliance for payroll and audit updates.
- Support the HR System Queue Management for general and casual worker queries and requests.
- Lead on Right to Work Check processes and documentation including in person checks and utilising digital check platforms.
- Ensure GDPR compliance at all stages of the casual recruitment process ensuring relevant information is stored securely or destroyed as needed.
- Ensure each record has information that is captured in line with the requirements needed for the UKVI process.
- Advising Hiring Managers on correct casual enegement processes including on individuals being able to commence employment after all checks and compliance procedures are completed and verified.
- Rigorous tracking, maintenance and reporting of casual records.
- Provide regular updates to key stakeholders, ensuring compliance at all stages. Managing single and multiple transactions during high volume and non-peak periods.
Education, Qualifications & Experience
Essential criteria
- Literacy and numeracy skills equivalent to SCQF Level 5 or similar or equivalent experience
- Understanding of GDPR processes
- Competent in the use of relevant IT packages
- Demonstrable professional and proactive approach
- Demonstrable ability that you work quickly, flexibly and accurately in a dynamic, changing and pressured environment
Desirable criteria
- Educated to SCQF Level 6 or equivalent qualification
How to apply
Applications can be submitted up to midnight (UK time) on 5 th April 2024.
Please must submit via the Heriot-Watt on-line recruitment system (1) Cover letter describing your interest and suitability for the post; (2) Full CV.
At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.
Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .
We welcome and will consider flexible working patterns e.g. part-time working and job share options.
Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.
