Recruitment Team Administrator

Job overview

The Recruitment Team Administrator is a key member of the recruitment and onboarding team, helping us to respond to candidate and manager requests in a timely and professional manner.

In addition to managing correspondence, conducting ID checks, answering the phone and helping the team manage their workloads you will also be responsible for your own areas of work including issuing our Honorary Contracts and helping us to keep our commitment to our Armed Forces Network (where we have recently been achieved the Defence Employer Recognition Scheme (ERS) Gold Award) as well as supporting with recruitment events.

Main duties of the job

You will be responsible for general administration duties and should therefore be confident using all Microsoft Office products, particularly Word, Excel and Outlook.

In addition there will be a number of systems which you will have access to and be required to enter data onto and you should have strong attention to detail, an eye for accuracy and be IT literate and able to pick up new systems and processes with ease.

As well as building strong relationships within the team, ensuring that messages are passed over in a timely fashion and that all communications are polite, professional and friendly, you will also build relationships with people from our wider Trust and you should therefore be comfortable liaising with a wide variety of people.

You will also be asked to attend recruitment events when needed and oversee general office supplies, ensuring that our stationery is stocked and take responsibility for the technology in our department.

Working for our organisation

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible 

Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists may apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

You maybe already working in an admin role and seeking a career change or be looking to start your career within a Recruitment Team. As long as you are confident with MS Office products and are proactive, conscientious and can demonstrate where you have used your initiative to improve processes and workflows we would love to hear from you.

We have career paths that may lead to more senior admin roles within the Trust, as well as this being an ideal entry point into becoming a Recruitment or HR Officer. Access to learning and development is available to all of our employees and you will have the opportunity to get involved and support a wide variety of projects that are currently underway to transform the way we recruit and onboard new starters. Our candidate journey is evolving at pace and this is something you can help to influence and shape.

Location: The role is based onsite in our Littlemore Site near Sandford just East of Oxford and we are happy to consider candidates wishing to work part time or full time but over 5 days per week in order that we retain consistent support.

Hours: We will be open to candidates wanting to work a minimum of 20 hours per week up to 37.5 which is full time. You must hold valid UK right to work in order to take up this post and be able to be office based each day in order to meet candidates and support your team members in the office.

How to Apply: To apply for this role you will need to complete our application form and use the "supporting statement" to demonstrate your admin experience and why you feel you would excel at this role. You will see some essential and desirable criteria listed on the advert and you should ensure you tailor your statement around this. Please ensure you include in your application if you are seeking full time or part time and confirm that you can work onsite.

Interviews will take place on 25th January. 

Person specification

Administration

Essential criteria

• Can demonstrate experience and knowledge of Microsoft Office products

IT Literacy

Essential criteria

• Can demonstrate IT literacy and being able to pick up new systems with ease

Team Support

Desirable criteria

• Has worked in an HR or recruitment setting or supporting a busy and large team with a wide range of admin duties