Address
Form of workProviding professional and efficient administrative support to the Senior Leadership Team and the Executive Assistant in line with policies and procedures.
Role Responsibilities:
- Provide administrative support to the SLT including scheduling meetings, coordinating calendars and handling correspondence, etc.
- Assist in preparing reports, presentations and other documents as needed.
- Maintain and organise company records, documents and filing systems, both physical and digital, ensuring easy retrieval and compliance with data protection.
- Act as a point of contact for internal and external communications, including answering phone calls, responding to emails and directing enquiries to appropriate staff/departments.
- Assist in planning and organising company events and meetings.
- Assist with financial tasks, such as drafting and processing expenses, processing invoices and supporting budget tracking and financial record-keeping.
- Provide cover in the absence of the receptionist.
- Provide administrative support to projects and any other task as directed by management and the Executive Assistant.
Person Specification
- Proven previous experience within an administrator role.
- The ability to work as part of a team, support colleagues, and promote excellent team spirit.
- Excellent communication skills and able to maintain confidentiality and act with discretion and diplomacy.
- Ability to effectively engage and build solid relationships with colleagues across the organisation and external stakeholders.
- Strong administrative, organisational and time management skills alongside attention to detail and accuracy.
- IT Literate with demonstrable knowledge of MS Office including Outlook and Excel.
- Customer-focused and able to anticipate, understand and respond to meet or exceed customer expectations.
- Educated to GCSE standard.
- Self-motivated and ability to work under own initiative and as part of a team.
- Experience of covering or working in a receptionist role.
Benefits
- Excellent for managing work and our lives away from it - with core business hours of 10:00 - 16:00 and an office open from 08:30 - 17:30.
- 20 hours a week
- 30 days annual leave
- 4% employee / 5% employer pension
- 3 x salary life assurance
- A health cash plan
Please note: Only candidates with the relevant skills and experience will be contacted regarding this position.
If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
