Regional Facilities Manager

Regional Facilities Manager
Salary: £40,642 - £45,000
Location: Ealing office base with flexible hybrid working
Contract: Permanent, 35 hours per week

About us
We’re a UK housing association committed to a new vision – providing homes people love to live in.

With over 38,000 homes in management across London and southern England, we provide a wide range of homes for social, affordable and private rent, specialist housing services, as well as homes for sale and shared ownership.

Our 70,000 customers have diverse backgrounds and levels of income and we’re here to provide all of them with homes that are safe, high quality and sustainable. And with social housing roots going back eight decades, we continue to ensure that every penny of profit we make is reinvested into our charitable social purpose – delivering more homes and better services for customers.

We’re also members of the G15, a group of leading housing associations that work together to house one in ten Londoners and tackle the housing crisis.

Role Overview
We are looking for a Regional Facilities Manager to join our fantastic Facilities division. This role will be tasked with being accountable for management of the facilities service in a main office and region. The services will be of a high quality, customer focused and cost effective. This role will ensure that the office environment is compliant with all relevant Health and Safety legislation as well as being responsible for managing and implementing the flexible office working policy within the main office/region.

Key responsibilities:

• Responsible for managing and overseeing the operational delivery of the facilities service within the main office/region. To manage a range of hard and soft facilities services within the region
• To be accountable for compliance with Health and Safety, and Statutory and Mandatory legislation within the office environment and remote sites within the region. That will include ensuring that the following areas are managed: fire risk assessments, office risk assessments, fire evacuations, fire drills, first aiders, workstation assessments and legislation relating to building management and control for example legionella, water temperature etc
• To ensure the reception service within the main office is managed, open and staffed between 8.30 am to 5pm, and that staff are able to receive and deal with a range of clients, customers, and visitors
• To manage the cost-effective distribution of post and parcels within the main office using Royal Mail, UK mail or the DX systems as appropriate
• To ensure contracts for office supplies are managed, including stationery, kitchen supplies and other office consumables
• To negotiate and oversee the contract for the cleaning service within the main office. To ensure that the Key Performance Indicators for the cleaning contract are met. To meet regularly with the cleaning company management raising issues regarding cleanliness, attendance of cleaners etc
• To manage the contract for the provision of appropriate collection facilities for general waste, recycling materials and confidential waste. To ensure the appropriate mechanisms are in place for the collection of such materials by external providers
• To manage the hard facilities within the main office. They will include establishing repair and maintenance contracts for lift maintenance, air conditioning, intruder alarms, panic alarms, fob entry systems, lighting systems, water dispensers, electrical power supply systems and water supply systems
• To manage the flexible office working policy within the main office including review of policy compliance, office and meeting room usage and resolution of issues through liaison with senior management within the business
• To ensure storage facilities within the office are managed, allocating space as necessary and managing the movement of files etc. to offsite arching facility in accordance with the Groups archiving Policy
• To manage various building projects within the main office, which could be from the creation of additional workspaces, meeting rooms or involvement in the building of a new office

More about you

• Educated to GCSE level or equivalent in Maths and English (Grades A*- C)
• Knowledge of how health and safety relates to managing an office and the facilities function
• Experience of staff management
• Comprehensive understanding of facilities management and managing a building
• Experience of managing office fit outs and relocations
• An understanding of leases and lease obligations
• Experience of tendering and managing for third party suppliers.

Choosing us is easy

As an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.

We offer a wide range of staff benefits. For this role, these include:

• 25 days’ holiday (Plus Bank Holidays) increasing up to 28 days with 3 years of service
• Up to 8% contributory pension
• Flexible working
• Investment in your learning and development

In addition, all permanent and fixed-term employees receive a generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family.

We also operate a Cycle to Work Scheme whereby employees have access to cycling equipment throughout the year and can pay via monthly salary deductions.

Whatever the role, we want you to bring your knowledge and experience to play your part in improving people’s lives.

If you require a reasonable adjustment during the recruitment process, please contact our Talent Team to request: recruitment@a2dominion.co.uk

A2Dominion Group is a Disability Confident Employer which means that we are committed to employing disabled people and will:

• actively look to attract and recruit disabled people
• provide a fully inclusive and accessible recruitment process
• offer an interview to disabled applicants who meet the minimum criteria for the job
• be flexible with assessing people so disabled applicants have the best opportunity to demonstrate that they can do the job
• make reasonable adjustments as required

At A2Dominion Group, we recognise the positive value of diversity, promote equality and inclusivity in our hiring processes. We always aim to recruit the person who is most suited to the job and welcome applications from people of all backgrounds – men and women, people of all ages, sexual orientations, nationalities, religions, and beliefs.

Meeting the role requirements

We recognise that some people will only apply for a role if they meet 100% of role requirements. If this sounds like you, we’d still encourage you to apply and also to arrange a call with one of our recruitment team to discuss your application further at recruitment@a2dominion.co.uk.

A2Dominion is proud to be a family friendly employer

Everyone is welcome at A2Dominion Group. We know that equality, diversity, and inclusivity make us better. We embrace the unique contributions of our people and seek to create a workplace where everyone feels like they belong. Find out why our people love working with us.”

Join us at A2Dominion, where your expertise will be integral to our recovery journey, creating lasting positive changes in the lives of our customers. If you possess the right motivation and drive to contribute to our recovery and change initiatives, we invite you to apply and be a crucial part of our team.

Job Types: Full-time, Permanent

Salary: £40,642.00-£45,000.00 per year

Benefits:

• Additional leave
• Bereavement leave
• Company events
• Company pension
• Cycle to work scheme
• Flexitime
• Health & wellbeing programme
• Referral programme
• Work from home

Schedule:

• Monday to Friday

Work Location: Hybrid remote in London