Secretary - Full Time

Purpose

Providing secretarial and administrative support mainly to the partners and client facing teams.

Responsibilities

Main Duties

• Formatting correspondence and ensuring all documentation is produced to an excellent standard. This may include audio typing.

• Using in-house document management software – training will be given.

• Reception duties; welcoming visitors and staff.

• Answering the telephone and taking accurate messages ensuring they are actioned and/or received by the correct recipient.

• Administration of Company Secretarial software and completion of tasks – training will be given.

• Dealing with ad hoc requests for a wide range of support functions.

• Provide cover for all admin tasks as required including:

o Photocopying and scanning of records.

o Maintaining control lists.

o Processing incoming and outgoing mail.

o Support for property maintenance.

o Assistance to marketing team.

Hours

• 30 to 36.25 hours per week.

Experience

Essential

• Computer literate, experience with Microsoft Word, Excel and Outlook. Adobe MS Teams.
• Typing speed of 55 words per minute or more.
• Familiar with document formatting and layout tools in Word.
• Office tasks including printing, scanning, record keeping, dealing with post.
• Call answering and message taking.
• Reception duties.

Desirable

• Comfortable with software and learning new apps Database maintenance tasks
• Familiar with Company Secretarial documents

Attainments

Essential

• GCSE or equivalent Mathematics and English

Desirable

• NVQ or similar in relevant skills

What we offer:

• Competitive Salary
• Pension
• Annual Leave
• Additional day off for birthday
• Medical Cover
• Death in Service
• Volunteering days