Senior Administration Assistant, Legal Department

Overview
At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world's financial system we touch nearly 20% of the world's investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.
We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.
We're seeking a future team member for the role of Senior Administration Assistant to join our EMEA Clearance and Collateral Management and Markets Legal teams. This role is located in London, UK - HYBRID
In this role, you'll make an impact in the following ways:

• To provide a high level of professional secretarial and administration support to the EMEA Head of CCM Legal, EMEA Head of Liquidity and Financing Legal and other members of the EMEA CCM and Markets Legal teams.
• To ensure that clients (internal and external) are dealt with efficiently and politely.
• To assist in the management of outside counsel payment arrangements in accordance with Legal Department approved practice.

To assist in legal secretarial tasks, including but not limited to:

• Creating a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel.
• Assisting with the production of papers for internal and external use (printing, photocopying, binding and delivery to clients).
• Proof reading and where appropriate commenting on legal letters and documents.
• Dealing with routine legal and non-legal correspondence (telephone, written, fax, email) and referring to other staff as appropriate.
• Supporting the management of the EMEA CCM and Markets Legal Outside Counsel Billing processes, including supporting budgeting and cost monitoring.
• Wider support to the EMEA Legal CAO on the management of administrative, operational and/or financial affairs of the business as required, including support to strategic legal projects as required.

To be successful in this role, we're seeking the following:

• Previous experience in performing senior assistant role with proven competence in the following:

• Diary management using Outlook (including ability to proactively manage diary conflicts).
• Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages, especially Word, Power Point and Excel.
• Dealing with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc).
• Experience of internal financial and expense management systems and following internal financial and billing processes is desirable

• The candidate should be organised, efficient and capable of working with minimum supervision, able to work to tight deadlines and to proactively prioritise tasks, and a collaborative team player.
• The candidate should be seen as 'approachable', helpful and discreet.

At BNY, our culture speaks for itself. Here's a few of our awards:

• America's Most Innovative Companies, Fortune, 2024
• World's Most Admired Companies, Fortune 2024
• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024
• Best Places to Work for Disability Inclusion , Disability: IN - 100% score, 2023-2024
• "Most Just Companies", Just Capital and CNBC, 2024
• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024
• Bloomberg's Gender Equality Index (GEI), 2023

Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
Employer Description:
For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: careers.