Senior Administrator, Estates & Facilities

Location: Northampton: Northamptonshire

Salary from £22,838 - £27,000 per annum (dependent on experience)

Hours: Full Time 37.5 Hours per week - Monday to Friday

St. Andrew’s Healthcare has a vacancy for Senior Administrator based in the Estates & Facilities team at Northampton.

Your role with us                

Based at our Northampton site, you will be responsible for providing an efficient and effective administration support to the Estates and Facilities CAFM Lead/Systems and Hard and Soft Facilities Management Services.

Duties will include:

• Manage and update bespoke CAFM systems such as MICAD, IPR Database, Helpdesk, Ambient (Housekeeping Auditor) Maple (Patient Ordering System) Uniware and other software systems as directed by CAFM Lead and Head of Soft FM Services.
• Produce letters, reports, policies, minutes, presentations, statistics and general correspondence/ documents, as required, using Microsoft Office and other bespoke Hard and Soft FM Services software packages.
• Manage diaries, and organise meetings and events ensuring that all supporting arrangements are in place.
• Provide support for meeting, including the preparation and distribution of agendas and taking, transcription and distribution of minutes/ action notes.  Follow up of action points arising from meetings.
• Ensure that communication with all internal and external contacts is effected in a professional, courteous and responsive manner.  Deal direct with queries and ensure that messages/ in depth requests are dealt with or passed to the appropriate staff member expediently.
• Assist with the collation and input of data into systems and databases; converting this for statistical and graphical representation where required.
• Provide administrative support to new projects being managed within the Hard and Soft FM Services.
• Establish and maintain accurate and efficient filing systems using SharePoint
• Maintain staff information for designated teams e.g. annual leave records, personnel files on behalf of ‘Head(s) of’/ equivalent.
• Delegated IT Lead for designated teams, and intranet administration.
• Photocopying, collation and distribution of reports, correspondence, handouts etc.
• Manage, monitor and support Soft FM Services contracts for Pest Control, Uniform ordering, Newspapers and Post Office and Uniware and Viola
• Raise and monitor SAP orders using the SAP software
• Work in line with St Andrew’s Healthcare policies and procedures, including confidentiality and security of data, at all times and maintain a safe and healthy work environment.
• Undertake any other reasonable duties necessary to ensure the smooth running of the Directorate/ Hospital including the MICAD Helpdesk duties.

Your profile

We are looking for an experienced administrator who has:

• Strong customer focus
• Experience in building productive relationships with stakeholders
• A proven track record of delivering a quality administrative service
• Great communication, organisation and team working skills
• Strong attention to detail
• Experience of SAP Procurement System
• Demonstrate experience of contract management
• Knowledge and Understanding of SharePoint, Microsoft Office, MICAD and other CAFm systems
• Advanced Excel Skills using formulas
• Intermediate IT skills, including Microsoft Outlook and Word and Excel
• High integrity and confidentiality     
                             
• “Our patients and your colleagues will expect you to live the St Andrew’s CARE values of Compassion, Accountability, Respect and Excellence every single day.”

Rewards

We offer an excellent benefits package including: Pension; Sickness policy on par with the NHS; Access to the Blue Light Card and Health Service Discounts schemes; 35 days annual leave (including bank holidays), increasing to 41 after 10 years' service; Life cover; Our newly launched Electric Car scheme; Cycle to work scheme; Healthcare cash plan; Free parking; Paid DBS application; Access to free vocational qualifications