Senior Payroll And Pensions Administrator

De Montfort University (DMU) is an ambitious, globally minded institution with a clear focus on delivering high-quality teaching and research. A culturally rich university with a strong commitment to the public good, it strives to maintain a stimulating, innovative and inclusive environment where staff and students are able to thrive.

Faculty / Directorate

This is a really exciting time to be joining DMU. The People Services team has been through a period of change and we have several new roles available to support the advancement of our ambitious Empowering University strategy. Being part of a thriving and energetic team, you would join our new directorate and help us to deliver a key pillar of our university strategy, 'Empowering People’. Our role is to enhance our employee offer in relation to leadership and management, reward and recognition, voice and experience, health and wellbeing, and to ensure our polices, processes and systems enable digital solutions, swift decision making, equal access and autonomy.

People Services has a rich portfolio including people partnering, policy and employee relations, wellbeing, international, pay and reward, operations and support hub, as well as talent, learning and organisational development. Our directorate’s ambition is to provide high quality professional people services, working together to enhance the lives of our current and future employees so that they can deliver an excellent student experience.

We strive to provide a great experience for colleagues so they enjoy being at work and are able to achieve their potential.

Role

As the Payroll and Pensions Administrator, your role is pivotal in providing comprehensive advice and guidance on all Payroll and pension matters for both DMU and DMEL. This involves maintaining continuous professional development to stay abreast of legislative and contractual changes, ensuring compliance and accuracy.

You will play a crucial role in the administration of Payroll and pension processes, guaranteeing accurate, timely, and efficient services in compliance with HMRC legislation, contractual obligations, and University policies. This encompasses a thorough understanding of legislative changes, such as statutory leave, salary sacrifice, and auto enrolment.

Your responsibilities extend to producing the monthly payroll up to payroll processing, including pensions data for all schemes. This involves meticulous checking of audit reports, error and exception reports, and ad-hoc data interrogation from the Payroll System (SAP) and related pension provider. Additionally, you will process payroll data for DMEL, resolving queries directly.

Ensuring accurate treatment of external examiners, salary sacrifice benefits, student loans, and all attachment of earnings orders via the payroll is crucial. You will assist with month-end/year-end processing, upgrades, and reconciliations, and manage the effective archiving of all Payroll and Pensions data in accordance with GDPR.

Your role involves preparing, checking, and arranging advances for urgent ad-hoc payments, ensuring accurate and timely recording of members' pension data for LGPS, TPS, and USS. Providing advice, expertise, and training on legislative and contractual issues affecting Payroll and Pensions is integral.

Engaging positively in team initiatives, identifying areas for process/system improvement, and resolving complex Payroll and pension queries are key aspects of your role. Project work in specialist areas of Payroll and Pensions, such as proposed legislative or contractual changes, pension scheme changes, and policy reviews, is also part of your responsibilities.

You will effectively manage Payroll and pension emails and calls, demonstrating a commitment to dignity, respect, and compliance with the Equality Act 2010. Additionally, you will contribute to environmental sustainability, adhering to the Environmental Policy, and cooperating with environmental compliance and conformance requirements to minimize emissions.

Ideal Candidate

The ideal candidate for the Payroll and Pensions Administrator role will possess a strong background in Payroll and pension administration, demonstrating proficiency in HMRC legislation, contractual obligations, and university policies. This candidate should have experience in processing payroll data, handling complex queries, and staying updated on legislative changes. Strong attention to detail, expertise in Microsoft Office packages, and the ability to adapt to new systems are essential.

In addition to technical skills, the ideal candidate will display excellent communication skills, be proactive in identifying areas for improvement, and contribute positively to team initiatives. The candidate should be able to manage multiple responsibilities, including project work, and be committed to environmental sustainability. If you meet these qualifications and are ready to make a significant contribution to Payroll and Pensions operations at DMU, we encourage you to apply. Please attach your CV to your application.