Shipping Administration Assistant

Freightserve recruitment are looking for a Shipping Administration Assistant for a niche sector Freight Forwarder based in the Slough, Berkshire area.

Purpose

The successful candidate will eventually learn all aspects of air, sea and European road freight logistics.

Key Duties and Responsibilities

• Supporting the coordination and operations teams with a range of administration tasks
• Answering all incoming calls promptly and courteously, directing to the relevant person and/or taking messages
• Keeping accurate and up to date records on our Freight Management System
• Daily filing and periodic archiving
• Learning and assisting in all aspects of shipping fine art and antiques, arranging collections and deliveries from one destination to another, both domestic and international
• Learning and assisting in shipping via air freight, sea freight and road freight
• Raising files and preparing and processing all import and export documentation and the booking of the chosen method of transportation
• Efficiently handling all types of paperwork (which may include bills of lading, labelling, timesheets and detailed condition reports with photos)
• Communication with our clients, guiding them through the process of art shipping of their artefacts from different locations (art professionals, collectors and transport companies etc
• Providing certificates of shipment to clients
• Liaising with the warehouse on incoming/outgoing activities
• Invoicing: ensuring invoices are raised accurately and on time, as the job file requires
• Manage a number of jobs simultaneously including the timely booking of internal and external services e.g. transport, case making, freight etc.

The ideal candidate will possess the following:-

• Attention to detail, literate and numerate
• Good computing skills, ability to use Word and Excel
• Excellent written and verbal communication skills
• Oodles of enthusiasm and self motivation
• A keenness to learn and progress as the company grows
• Proactive attitude and willingness to take on responsibility
• Personable, friendly, helpful and positive
• The ability to be a team player and take ownership of assigned tasks

Working hours are Monday - Friday 9am - 5.30pm.

As an agency we are fast becoming the number one Freight specialist in the UK. We have a fast growing reputation with most Freight related companies. Freightserve has been established since 1992 working within the Freight Forwarding and Shipping industry.