Site Administrator

Site Administrator              
 
The Role:
The Site Administrator you will be responsible for providing accurate and efficient administrative and secretarial support to the Project Delivery team.
 
Key Responsibilities:
 
Key Accountability and Responsibilities

Maintaining and updating information and records such as site registers, drawings using SharePoint
Receiving, capturing, collating and distributing information
Documentand revision control
Supporting and recording change control
Scheduling visits and meetings
Assist with meeting minute taking as requested and distribution of notes following on from the meeting
Coordinate mail and courier package distribution, photocopying, opening mail and alerting team members of urgent or important matters
Creation of letters and reports
Telephones – messages
Officemanagement and general clerical duties
Dealing with queries, complaints, and requests for information
Assisting in training coordination
Assisting and coordination in project onboarding for new personnel
Enabling and maintaining communications between project teammembers and other stakeholders
Assisting in the preparation of weekly and monthly reports
Supporting sitemanagement with day-to-day site activities such as booking deliveries
Workrelated to the company’s corporate social responsibility (CSR)
Providing support to the commercialand planning team as required
Liaising with clients
Briefingproject teams, contractors and suppliers
Ensure all data entered into Site Diary is accurate
Order and maintain stationary supplies and other miscellaneous office items required on site
Establish and maintain efficient filing and archiving system
Coordinate PPE requirements and distribute accordingly
Assist the HSE team in maintaining all necessary safety requirements on site, where required
Update project site board with company newsletters etc.

 
Collaborative Working

Build collaborative working relationships within the project team, the Clients team and with the wider supply chain to enhance efficiencies and Barhale’s reputation on the project
Challenge existing processes to improve the flow of information between the project teams

 
Audit and Governance

Ensure project communications/administration systems comply with internal and contract governance standards

 
Key measures & targets:

Maintain an effective administration process for the project
Ensure 3 Pillar KPI measures are met

 
Key relationships:

Internal team discipline managers
Client’s project team
Key supply chain representatives

 
Person Specification:
The successful candidate is likely to meet all the following criteria:
 
Essential

Previous administration experience
Proficient with Microsoft office packages – (Word/Excel/Outlook/PowerPoint)
Ability to multitask
Strong written and oral communication skills
Proactive approach to work

 
Desirable

Knowledge of EDMS systems such as SharePoint