Site Administrator

MUST have 2 year experience within this role in Constructions

Main duties and responsibilities

• Monitoring and logging incoming and outgoing information/correspondence. Picking up and actioning issues.
• Adhere to document control procedures keeping accurate records and trackers. Ensure all necessary electronic and paper records, are completed by the team in a timely manner to meet internal and customer deadlines.
• Filing of correspondence and associated files CAI's, Instructions, RFI Responses etc.
• Updating Project Specific Trackers.
• Update and maintain document management system, logging projects, updating their status and milestones against service deliverable from enquiry through to completion. Take responsibility for the project library, storage areas and inventory of items.
• Liaise with clients, project teams for administration requirements.
• Deliver exceptional service standards to meet client expectations and ensure all operational difficulties are resolved by supporting the management team.
• General office support functions (e.g. general enquiries including phone enquiries, mailing, emailing, photocopying, collating, formatting documents, filing, archiving and typing, population of databases, ordering stationary).
• Recording Project and Sub-Contractor Pre-Start Meetings.
• Collection of sustainability information for submission on a monthly basis
• New Contract Site Set Up electronically within SharePoint System and Health & Safety onsite documentation. Liaising with Project Manager supporting with Administration.
• Raise Purchase orders supporting Project Managers with administration.
• Drafting Instruction to Sub-Contractors.
• Raising Project specific RFI's
• Aiding with the collection and filing of O&M information.
• Project start up and shut down support Project Manager with administration. Updating relevant departments completing site shutdown checklist.

Must have:

• Excellent organisational and time management skills. Knowledge of working within and supporting a fast-moving team to ensure that the team objectives are delivered to time, budget and agreed quality standards. Ability to prioritise and work to tight deadlines.
• Demonstrable experience of building and maintaining effective relationships at a variety of levels, including responding to needs diplomatically and managing expectations.
• great computer skills.