Team Administrator - City Of London

COMMERCIAL TEAM ADMINISTRATOR - CITY OF LONDON
GKR International have been exclusively retained to lead the search for a Commercial Team Administrator. Our client is a reputable private property company with a portfolio of commercial properties across Central London.
They are looking for an Administrator with commercial real estate experience to join their close knit team at their offices in the City of London.
As a Commercial Team Administrator you will be working closely in a team of three supporting two Directors with the day to day commercial property administration, some PA duties and assisting with the smooth running of the office.
Contract: Full Time | Permanent
Salary: £45,000 - £50,000 per annum
Location: At their offices in the City of London.
Start Date: May - June 2024. Must be available to interview the last week of March/ first week of April.
Key responsibilities:
* Dealing with tenant enquiries and liaising with our facilities manager and contractors
* Maintaining property databases
* Raising tenant invoices
* Approving invoices and liaising with accounts
* Chasing arrears
* Coordinate site visits and access for contractors
* Look after service charge account queries and lease enquiries
* Overseeing Health & Safety compliance
* Monitoring tenant starting & leaving site procedures.
* Personal Assistant support to both directors - managing diaries, booking appointments, arranging travel, preparing agendas for meetings and reports.
* Managing the concierge team, including wages, works schedules & holidays.
* Managing cleaners & ordering cleaning supplies across the portfolio
* Replenishing office stationary and supplies.
* Liaising with IT and phone suppliers.
* Answering the phone and taking messages.
Skills required:
* 5 years + of experience working in a similar administrative role within commercial real estate.
* Excellent administrative skills.
* Excellent communications skills - both written and verbal.
* Be able to demonstrate a track record of being highly organised and able to work autonomously.
* Proficient at MS Office including excel, word and Outlook
* Professional manner when dealing with tenants
* Friendly, welcoming and approachable
* Excellent attention to detail and able to multi task.
* Helpful, flexible and proactive.
* IT literate.
Please note this position is based in the office and doesn't offer remote working.
Get in touch with Anu Deb - Director at GKR International to apply today.