Address
Form of work
SalaryTeam Secretary / PA
City of London / Hybrid
Insurance - Lloyds of London
Excellent + Exceptional Benefits + bonus
If you're looking for a place where you can make a meaningful difference, you've found it. The work we do gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers.
The opportunity:
We have an exciting opportunity for a Team Secretary to join the team based in our London office.
We are a team of 31 that provide actuarial support to the International organisation, covering multiple geographical locations.
The team is mainly based in London but can operate remotely or other offices.
We interact with almost all the other departments as well as colleagues in the US and in other worldwide locations.
We travel as necessary, particularly for office visits and conferences (both internally and externally)
What you'll be doing:
Diary management for Actuarial Leadership team members.
Organising and scheduling internal and external meetings, including Actuarial-owned meetings.
Arranging UK and International business travel in line with Travel and Entertainment Policy.
This includes flights, accommodation, transfers, and visas.
Processing expenses and invoices.
Arranging team events including sending invitations, monitoring RSVPs, and booking venues.
Collating and PDFing report papers at appropriate times for Board and other committees.
Keeping records up to date such as staff lists, organisational charts, travel spreadsheets.
Maintaining the Finance, Actuarial and Capital (FAC) team and Actuarial team SharePoint.
Update and maintain new joiner information for (FAC) team and Actuarial team.
Arrange new joiner training for the Actuarial team.
Work cohesively with the global secretarial and administration network.
Provide general day-to-day administrative duties and other ad hoc tasks.
Provide holiday cover for Personal Assistant to Chief Actuary.
Provide wider ad-hoc support to other groups.
Our must haves:
A minimum of five GCSEs at grade C or above, or equivalent Ideally had experience in a similar administrative or secretarial role Strong written and verbal communication skills with the ability to work with a wide range of stakeholders
Excellent organisational and time management skills with the ability to work effectively across a number of simultaneous activities
A proactive approach
Project support experience (preferred) Previous experience using Outlook, MS Teams, MS Word (required).
Experience in other MS Office programs, including Excel and SharePoint, are an advantage The ability to develop a full understanding of in-house systems
