Team Assistant – 13 Month Maternity Cover

Team Assistant – 13 month maternity cover
Financial Membership Association
Up to £35k per annum
9am-5:30pm
Hybrid working offered with 2 days a week in the office (initially 4 days for the first 2 weeks)
Offices near Holborn / St Pauls
 
This is a fantastic opportunity to join a genuinely lovely SME, as a Team Assistant who can provide first-class support to a Team of around 8.
 
With little touches including fresh fruit in the office each week, soft drinks and hot refreshments available for all and regular lunches that are ordered into the office, they possess a really lovely working culture, where everyone works hard, but where work-life balance is also really respected.
 
The role sits with 3 other Assistants who pride themselves on helping each other and working collaboratively. The team vary in seniority so the levels of support each person requires will vary depending on workload.
 
The current Team Assistant plans to start her maternity leave at the end of June, so they are therefore hoping for someone to join at the start of June to allow for a full month’s handover.
 
WHAT YOU’LL DO:
 
- Diary management for members of the Association, senior figures in the financial sector, high level government officials and financial services regulators in the UK, Europe and the US.
- Maintain team members’ diaries to ensure that all meetings and necessary travel arrangements are appropriately managed.
- Must be comfortable liaising effectively with a wide range of external stakeholders located across multiple time-zones, including chasing people who might not know of our organisation and our requirements in a professional manner.
- Manage multiple email distribution lists of external stakeholders and organise meetings.
- Track meeting attendance and log on the internal CRM/database.
- Expense reconciliation.
- Document formatting - help to format the organisation’s various publications to ensure consistency and professional finish as well as updating PowerPoint presentations.
- Co-ordinate travel - manage travel itineraries including the booking of flights and hotels in line with the company’s travel and accommodation policies, visa arrangements/insurance requirements and comprehensive planning of overseas meeting schedules.
- Update the website with output generated by the teams.
 
WHO YOU ARE:
 
- Previous experience of working within a corporate environment is a necessity, such as an Architects or Legal Firm in particular.
- Experience with InDesign and/or video editing software would be highly advantageous, but not essential.
- Excellent interpersonal skills and the ability and experience to deal with senior individuals and organisations in a professional manner.
- Excellent organisational and strong time management skills
- Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Attention to detail in composing, typing and proofing materials.
- Proactivity with regard to solving problems but also knowing when to ask questions or for guidance.
- Ability to meet deadlines.
- Punctuality, helpfulness, flexibility and courteousness. The ideal candidate would be someone who takes pleasure in successfully multi-tasking, using their own initiative and possess excellent planning and organisational skills enabling senior personnel to have complete confidence in the individual’s responsibility and consistency.
- Discretion and diplomacy will all be expected in this confidential environment, often dealing with very senior members of the Association and colleagues.
 
 
If you can be available to start a new role from June and can see yourself working as part of a friendly, hardworking team, please apply now!
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