Team Co-Ordinator - Health & Safety & External Ops (7month FTC)

We are looking for a Team Co-ordinator to join our Wembley Stadium division to provide support during an especially busy and exciting events season at our iconic venue.

This role provides proactive and efficient administrative support to the following teams within the Wembley Stadium Operations Division:

• The Health, Safety & Wellbeing Team,
• The External Operations Team.

The purpose of this role is to ensure that the above teams receive the correct level of administrative support to meet their objectives for both major bowl events held at Wembley Stadium, and also for business-as-usual activities.

This role will be based at Wembley National Stadium and may involve event-day responsibilities, this will require flexibility in working arrangements. While The FA offers hybrid working, the demands of this role will require primarily on-site working at Wembley Stadium.

About the Team

Looking after our world-class venues, these teams are in charge of making sure everything is safe and operationally ready. From day-to-day maintenance and perfecting pitches for matches to overseeing world-class music concerts, flagship NFL events and facilities upgrades, they're custodians of English football's two national homes.

What will you be doing?

• General responsibilities for both teams will include:
  • Arranging meetings with accurate and efficient minute taking where required.
  • Monitoring incoming and outgoing communications and actioning tasks as required from shared mailboxes and calendars.
  • Raising and receipting Purchase Orders, working with the internal finance team and with external suppliers to minimise discrepancies and ensure accuracy.
  • Maintaining accurate documentation, including compliance documentation that is shared with external authorities.
  • Ordering uniform, personal protective equipment and other items, including logging and tracking such items where required.
  • Develop, enhance & maintain the departmental filing systems (electronic and physical) and update template documents as required.
  • Support departmental projects on an ad hoc basis.
  • Booking event-day staff and ensuring the event-day accreditation process is followed.
• Responsibilities specific to the Health and Safety Team will include:
  • Compiling quarterly reports on health, safety and wellbeing matters to ensure all levels of the business are kept informed of current performance.
  • Updating policies and procedures where required and ensuring that internal H&S resources are up-to-date and effective.
  • Administering the H&S incident reporting app, assigning tasks and following up to enable efficient resolution.
  • Working with internal and external stakeholders to ensure timely updates to records such as the H&S Training Matrix, Risk Register and Legal Compliance Register.
  • Assisting with internal and external audits of the health and safety management system including scheduling and the provision of documents where required.
  • Arranging and facilitating courses for of health, safety and wellbeing training.
  • Acting as a conduit with internal and external partners on matters of occupational health, including arranging assessments, ordering and tracking specialist equipment and following up on assessments to ensure a satisfactory resolution.
• Responsibilities specific to the External Operations Team will include:
  • Provide the External Ops team with administrative support
  • Attend external operations meetings as required supporting the EOMs producing minutes and action points
  • Administer department purchase orders and coordinate efficient contractor payments
  • Coordinate both event day and non-event day parking, manage queries and requests and liaise with parking contractor
  • Coordinate Wembley Resident & Business associations meetings and liaison
  • Coordinate and maintain Ext ops contractor H&S documentation
  • Maintain the Zone Ex Coordination Room is operational & effective for event day delivery
  • Managing the accreditation process for Ext Ops dept
  • Manage the vehicle and pedestrian access process for both event and non-event day
  • Support event day operations as required
• Execute additional tasks as required in order to meet the stadium and FA group priorities.
  • Deputise for other members of the H&S or External Operations Teams as required.
  • Provide direction and/or assistance on matters of H&S or External Operations to the wider FA business where required.
  • Any other reasonable additional tasks.
• Comply with all company policies and procedures to ensure the highest standards of health, safety and wellbeing can be maintained.
• As part of The FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.

What are we looking for?

Essential for the role:

• Experience of providing administrative support to multiple team members.
• Experience of working with highly confidential information in the appropriate manner.
• Experience working in a busy and dynamic environment.
• A flexible approach to working hours.
• Highly literate and numerate.
• Pro-active and positive attitude with the ability to use own initiative to support teams as required.
• Excellent proficiency in Microsoft 365 software and services including Office suite, Teams and SharePoint.

Beneficial to have:

• Experience in Health & Safety and/or External Operations related roles.
• A commitment to continuing professional development and continual improvement.
• A membership of a professional body such as IOSH at any level.
• Experience working with advanced applications such as PowerBI and PowerApps.
• Experience of working to applicable management system standards such as ISO45001.

What's in it for you?

We are committed to ensuring everyone can flourish in their roles, to achieve this we have unique office spaces under the arch of the iconic Wembley National Stadium, which is the home of English Football. We are also delighted to offer a world-class, Elite Performance Centre, St. George's Park in Staffordshire which is an exceptional setting to develop and inspire high-performing England teams and leaders.

We pride ourselves in offering a competitive salary as well as great opportunities to develop and grow in your role. But that is not all; we also have a range of exciting benefits, some of which can be found below:

• Access to event day tickets at Wembley Stadium, alongside a host of regular internal events throughout the season encouraging you to connect and learn with your colleagues and look after your mental health and wellbeing.
• Free, nutritious lunches, at Wembley Stadium and St. George's Park.
• Free private medical cover.
• A contributory pension scheme.
• An additional Thank You days leave, volunteering days as well as 25 days annual leave.
• A hybrid working model offering flexibility on where you work.

For more information on what it is like to work at The FA, please visit our FA Careers page, https://www.thefa.com/about-football-association/careers

Our Organisation

The Football Association [The FA] is the not-for-profit governing body of football in England. It is responsible for promoting and developing every level of the game, from grassroots through to the professional game, and generates significant revenue to support investment into English football each year.

The FA oversees England international teams across men's, women's, youth and disability football, as well as running the National League System and FA Competitions including the Emirates FA Cup, Barclays FA Women's Super League, FA Women's Championship, and Women's Adobe FA Cup, and the world-class facilities of Wembley Stadium and St. George's Park, all with a purpose to Unite the Game and Inspire the Nation.

We currently work within a hybrid working model whereby the expectation is to work from your contractual location for part of the week, and as and when required by the team. The remaining days can be worked remotely. We will continue to monitor this model and it may be adjusted in future if deemed necessary.

Your contract with The FA will specify a fixed location of either Wembley Stadium, St. George's Park or our Processing Centre, unless the role is advertised as a homebased contract. The contractual location of this role can be found at the top of this advert on our FA vacancy page.

The FA, For All, For You

Our equality, diversity and inclusion strategy forms an integral part of our long-term commitment to using our influence across English football to create a game free from discrimination.

https://www.thefa.com/-/media/thefacom-new/files/about-the-fa/2021/fa_a-game-for-all-strategy.ashx

A Game For All outlines three key strategic commitments - Lead the Change, Be the Change, and Inspire the Change - which will ensure tackling discrimination remains a core priority for English football for years to come.

We are a diverse workplace, aspiring to represent football across the country. The Football Association actively promotes inclusion and diversity, encouraging you to be the best version of yourself at work.

We welcome applications from everyone and are proud to be an equal opportunities employer. If you have any particular requirements in respect of the recruitment or interview process, please mention this during your application.

As part of The FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.