Address
Form of work
SalaryOne of our prestigious client's in Belfast are seeking a Payroll and Pensions Assistant to join their company. This role would be on a temporary contract with a view of possibly leading to a permanent contract.
To provide clerical support in the Finance Office within the following functions:
Payroll
Pension Schemes
General Finance Administration.
Payroll
Responsible for the accurate and efficient processing of 1 weekly payroll (approximately 30 employees) and 1 monthly payroll (approximately 160 employees and 200 pensioners) involving:
Review of weekly and monthly payroll input for reasonability. Liaison with Departmental Managers and the HR Department to resolve queries prior to submitting input to the external payroll bureau.
Review of payroll output reports and liaison with external payroll bureau in respect of the processing of weekly wages and monthly staff salaries.
Liaise with the HR Department regarding Terms & Conditions, policies, and procedures etc.
Maintenance of accurate records of PAYE, NIC, statutory deductions, pension contributions for Defined Contribution (DC) Scheme.
Reconciliation of payments for PAYE, NIC, DC Scheme pension contributions and other statutory deductions on a monthly basis.
Coordinating payments for PAYE, NIC, DC Scheme pension contributions and statutory deductions are made on a timely basis.
Performing manual calculations.
Pension Schemes:
Maintenance of membership records for deferred members of the DB Scheme and active members of the DC Scheme.
Maintenance of records for pensioner members.
Maintenance of records for deferred members of the DB Scheme noting dates when pensions are payable.
Preparation of pension calculations for leavers of the DB Scheme with the assistance of the Scheme Actuary where appropriate.
Preparation of calculations relating to age 65 reductions and adjusting pension payments accordingly.
Preparation of control account reconciliations on a monthly basis.
Dealing with queries and correspondence from members and their families (where appropriate).
Provision of information to the Scheme Actuary for Actuarial Valuations and FRS17 calculations etc. when required.
Distribution of Scheme Annual Report to members of both the DB Scheme and DC Scheme.
General Finance Administration within the finance team:
Working as part of a team to provide assistance with finance tasks as and when required
Contribute to a culture of continuous improvement and innovation, by assisting the Payroll & Pensions Manager / Financial Controller in identifying and implementing financial process efficiencies and improvements.
Engage and participate in business improvement projects within the finance department, including assistance with the implementation of a new integrated HR and Payroll System.
Provide assistance and support to the Payroll & Pensions Manager as and when required
Processing of Webexpenses:
Act as administrator for the WebExpenses system.
Review and process employee expenses claims, ensuring expenditure is allocated to appropriate account codes, VAT is checked, and appropriate items are marked for PSA.
Preparation of credit card reconciliations, analysing expenditure to appropriate account codes.
FULL JOB DESCRIPTION IS AVAILABLE
Essential Criteria:
• 2+ years end to end payroll experience
• Ability to calculate manual payments
• Up to date knowledge and understanding of payroll and pension legislation within the UK
• Working knowledge of Microsoft Office including Excel and Word
• Ability to work well under pressure and to strict deadlines
• Strong IT skills and a proven ability to use and adapt quickly to new technology
• Ability to interact in a professional manner with both internal and external customers,
maintain confidentiality and appropriately handle and communicate sensitive information
• Ability to work flexibly and effectively as an individual and team member
Essential Qualifications:
CIPP qualified or qualified by experience
Desirable Criteria:
Experience of administration of company pension scheme
• Experience of external audit
• Experience of internal audit and internal control
• Previous experience implementing a new payroll system
Knowledge of WebExpenses
Knowledge of VAT
Benefits and Salary:
£25-£28,000 per annum
Enhanced Annual Leave
• Modern Family Friendly policies
• Flexible working and hybrid working
• Benefits platform- Everything from health and financial wellbeing support to discounts
on your favourite restaurants, shops and cinemas
Life assurance cover
• Generous Pension Scheme- 14% Belfast Harbour Contribution
• Free Car Parking- Electrical charging points available
Subsidised Canteen
• Personal Development Budget Scheme
Other Information:
Location: Belfast City Centre
Hours: Full Time
Salary: 25-28k
Closing Date: 27 May 2024
If you are interested in this opportunity, please send an up-to-date CV via the link provided or contact Task Recruitment and speak to one of our consultants who would be happy to discuss this vacancy with you.
Task Recruitment is acting as an Employment Agency in relation to this vacancy. We are an equal opportunities employer. We welcome applications from all suitably qualified persons.
