Temporary Programme Executive Assistant/Administrator

What an exciting opportunity for an immediately available Executive Assistant/Administrator

You will join the London Team of a global investor of independent groups, who work for and on behalf of human rights, justice and democratic governance. Your six month role will be to provide senior executive support to a specific program. The position is based in London and will report to the Associate Director.

The Program was established in 2023 and aims to support and sustain strong and healthy ecosystems by engaging a range of organisations, groups, and movements working to bring transformative change to the places where they operate. The Program operates globally and is comprised of staff working across different regions.

As a Program Administrative Assistant, you will:

• Provide heavy administrative support, including scheduling, travel logistics, note taking, and expense reports;
• Help to manage team calendars, handle intake and appropriate routing of calls/emails, and deal with public enquiries;
• Handle logistics for events and meetings and liaise with vendors and consultants as well as internal programs and operational units as needed;
• Conduct research online for information and seek additional information as necessary;
• Oversee day to day operations of the contact database, including organising information, creating mailing lists, sorting through physical and electronic mail, and assisting with team projects;
• Oversee internal knowledge management system for program-related files, keeping them organised and up to date.

What we're looking for:

• Executive administrative experience at a large and complex (ideally international) organisation;
• Demonstrable ability to maintain processes, systems, and workflows and ensure adherence and follow-up;
• Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Concur (for completing expense reports);
• Proven flexibility to adapt to changes in procedures and job assignments; ability to prioritise work efficiently in a fast-paced environment;
• Highly organised, detail oriented, resourceful, and excels at independent problem-solving;
• Ability to maintain composure during stressful situations;
• Ability to build and maintain relationships with a wide range of people from diverse backgrounds;
• Excellent interpersonal skills with sensitivity to cultural communication differences and demonstrated expertise in handling all information in a confidential manner.
• Proven ability to take initiatives, think ahead and plan;
• Experience working across different geographies and time zones;
• Sensitivity to diverse backgrounds and cultures.

If you are an immediately availableExecutive Assistant/Administrator, looking for a 6-month opportunity, please get in touch ASAP.