Transport Admin Coordinator

Lynx Recruitment are working with a waste management and aggregate and plant hire specialist based in Surrey to recruit for a Transport Admin Coordinator.

You’ll play a key operational role managing vehicle compliance, maintenance, parts supply and Transport Administration processes to support the Transport Manager. This hands-on, fast-paced position requires excellent organisation, attention to detail, and communication skills.

Main Responsibilities:

• Conduct daily vehicle inspections and report any defects, damage or non-compliance issues
• Schedule vehicles for routine maintenance and repairs based on mileage, hours, or time periods
• Liaise with internal technicians and external garages to ensure repairs and maintenance are completed promptly
• Maintain accurate records of vehicle service history, MOT tests, inspections etc. in compliance databases
• Monitor vehicle parts stock levels and reorder from suppliers when necessary
• Check in parts orders, verify contents, and coordinate put-away in organised parts store room
• Assist Transport Manager with vehicle procurement, registrations, licensing paperwork
• Prepare transport documentation for drivers including route plans, PODs, delivery notes
• Debrief drivers on issues, provide mentoring on compliance procedures
• Maintain tidy, safe office and parts storage areas in line with health and safety policies
• Provide administrative support to Transport Manager as required

Requirements:

• Experience in a Transport Administration role, ideally within logistics/supply chain sector
• Strong IT skills including Microsoft Office and transport management systems
• Excellent attention to detail and record-keeping abilities
• Strong organisational and time management skills
• Ability to multitask and work well under pressure
• Knowledge of transport regulations and compliance procedures
• Strong communication and teamwork skills

If you would like to find out more information please hit apply and someone from Lynx Recruitment will be in touch asap to discuss further.