Volunteer and Events Coordinator

Black Minds Matter UK is the leading mental health Charity for Black Individuals in the UK.

Our Mission is to Create And Champion Safe and Accessible Mental Health Support With AndForThe Black Community. 

The Events Cooridnator will play an integral role in helping to fulfill our mission; expanding awarness of the Charity and allowing for greater touchpoints of mental health support for our community.

You will be a compassionate and community-focused individual with excellent communication skills and has the ability to work well independently and as part of a small team.

You have previous experience of ideating, coordinating and managing events in a timely and cost effective manner whether that be in an events role itself or as part of a marketing team/ agency setting. You have your ear to the ground for cultural conversations, trends, people and organisations in the mental health and wellbeing space and understand the significance of events when it comes to awareness raising and brand building.

Job Description:

As an Events Coordinator for our charity, you will be responsible for planning, organising, and executing events that align with our mission and fundraising goals. The Events Coordinator will work closely with our marketing and fundraising team and will manage our event volunteer network.

Key responsibilities:

 Event Planning:

• To ideate and implement and manage events for our charity and community.
•  Collaborate with our fundraising and marketing team to create event ideas for awareness and fundraising purposes.

Budget Management:

• To create and manage event budgets, working closely with the marketing manager to do so.

Marketing & Communications:

• Collaborate with the marketing team to ensure events are effectively promoted in a creative and timely manner.
•  Utilise various channels, including social media and newsletters, to promote events and engage the community.

Volunteer Management:

• Recruit, train, and manage volunteers for events, ensuring their understanding of the charity's mission and their roles in event execution.
• Foster a positive and supportive volunteer environment.

Coordination and Execution:

• Oversee all aspects of event logistics, including any venue coordination, catering, and on-site activities.
• Manage day-of-event operations, addressing any issues that may arise with a focus on participant satisfaction.

Post-Event Analysis:

• Conduct post-event evaluations to assess the success of events and gather feedback for improvement.
• Prepare reports detailing the impact of events on fundraising goals and community engagement.

Qualifications and Experience: 

To be successful in this role, we seek the following qualifications and experience:

• Proven experience in event planning and coordination. Preferably within the non-profit sector but this is not essential.
• Strong organisational skills 
• Excellent communication and interpersonal abilities.
• Proficient in Google Workspace platform.
• Experience using Project Management tool Asana is a bonus.
• Ability to work flexible hours, including evenings and weekends, as required. This is essential. Toil will be given for any hours worked outside usual operating hours.

Requirements of the role:

Right to work in the UK ⁃ This post is subject to a Disclosure and Barring Service (DBS) check ⁃ Ability to work flexible hours, including evenings and weekends is essential. Toil will be given for any hours worked outside usual operating hours.