Address
Form of work
SalaryOffice Angels are currently looking for a Temporary to Permanent Workplace Assistant
JOB TITLE:Workplace Assistant
Dates: ASAP
LOCATION: Grosvenor House Grosvenor Square Southampton SO15 2BE
SALARY: £10.42ph
HOURS: Full time position - 8.30am - 5.30pm with 1 hours unpaid lunch break
The Workplace Assistant role is responsible for managing the general office duties including Reception, print, post, archiving and stationery.
This role provides essential services to the business in an efficient, timely manner to both internal and external clients.
This role reports into the Workplace Manager.
DUTIES AND RESPONSIBILITIES:
- Sort, scan and deliver hard copy post as per scheduled guidelines and delivery points within the office
- Copying, scanning and printing any job requests received within a timely manner and to deadlines
- Logging incoming items into the building as per procedure and delivering to recipient
- Replenish stationery cupboards as/ when needed and as per scheduled guidelines
- Book courier requests as per incoming client requests, including providing labels and delivery of items to loading bay/ main building receptions
- Complete scheduled mail runs including collection post, sent out as outlined by client (1st, 2nd, Special or Recorded)
- Meeting rooms - assist FOH team with set up of meeting rooms as per Client request (including moving furniture)
- General Porterage - delivery of incoming items to floors including print, files, boxes, kitchen items, bulk paper and any other ad hoc deliveries
- To deliver an efficient, timely and professional archive and retrieval service for our clients, both internal and external; for all client files, deeds and wills.
- To continue to integrate all pre-existing card/paper records into an electronic format to include scanning documents where necessary prior to being sent to secure offsite storage.
- To advise and assist all new employees with training for our new database, Filetrack, thus ensuring they are confident and aware of BDB procedures for all electronic and paper records.
- To provide ongoing support for all existing partners, fee earners and legal administrators with their records to include; amending, integrating, amalgamating, relocating, thinning and, where applicable, destruction of files in line with BDB Pitmans guidance
- To support, investigate, troubleshoot and problem-solve when queries arise on behalf of the fee earners/partners - whether it be a legacy matter or new business.
- Any other ad hoc duties as directed by Management
Here are just some of the benefits you can expect while working on behalf of Office Angels:
- Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after
- Access to discount vouchers with many high street brands
- Eye care vouchers
- Weekly pay
- Pension scheme option (with employer contributions)
- 28 days paid annual leave (Based on a weekly accrual)
Next steps…
Apply today or for more information about the role please contact Debra Dunham on or you can email
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
