Accounts Assistant

'Recruiting for your future success’

Accounts Assistant

Up to £30k DOE | Mon-Fri 7:30-4:30 | Colchester (office based) | Invoicing / expense claims / purchase ledger / supporting month end | Confident communicator / accurate and detail orientated / problem solver

Our Client is a leading business who specialise in manufacturing and distributing towed equipment and parts to the plant hire, construction and utility industries. They are currently recruiting for an Accounts Assistantto be a part of the busy accounts team and support the Finance Manager.

This role is to post all supplier invoices/credit notes to the ledger and manage any queries from all suppliers promptly so that payments are not delayed unnecessarily. To ensure that the purchase ledger is kept up to date and in good order. To oversee the daily sales invoice run. To raise sales credit notes for approval by Finance Manager and to liaise with customers with invoice queries. You will also be assisting with month end tasks and assisting with the new system set up (Netsuite).

Duties (include but are not limited to)

• Check invoices against supplier delivery notes to ensure that ALL quantities match, and any mismatches are put into query/dispute. Enter all invoices on the ERP System.
• Process and collate expense claims for approval by Finance Manager.
• Process and collate credit card statements at month end.
• Mark any invoices in query as disputed in the ERP system and report to the purchasing department on a weekly basis.
• Report invoices in query to the supplier when necessary.
• File Invoices in query in a specific folder on G drive when not entered via the automatic Trax system.
• Files invoices alphabetically in the folder structure on the G drive.
• Chase suppliers for credits on any items in query.
• Report any issues that are not being resolved to Finance Manager.
• Insist that all orders raised must have a corresponding purchase order number.
• Outstanding, unbilled purchase orders are followed up with suppliers and invoices are chased.
• Update cash paid out on ERP system.
• Prepare information for end of month payment/mid-month payment runs for Finance Manager so that suppliers can be paid on time.
• Update system with any notes of conversations relating to queries so that there is a full history.
• Check sales delivery note list to see if there are held invoices and resolve any issues. Ensure all invoices are downloaded to any customer portals.
• Deal with customer queries and raise credit requests for approval by Finance Manager.
• Send customers statements at month end and as necessary.
• Attend and contribute at weekly accounts meeting.
• Attend Company staff meetings.
• Any other reasonable duties as requested by the Company.

Person Specification

• Understanding of ERP systems (ideally Netsuite but not essential))
• Computer literate, experience of MS Office and good Excel skills
• Good understanding of basic accounting principles
• Building effective working relationships with internal and external customers
• Committed team player
• Maintains accuracy and attention to detail
• Good grasp of Mathematics
• Excellent time management and organisation skills
• Willing to help out and take on challenges
• Maintains a neat and tidy workstation
• Honest and trustworthy

LIGHTHOUSE PERSONNEL LTD ARE A RECRUITMENT AGENCY WORKING ON BEHALF OF A CLIENT.

PLEASE NOTE WE RECEIVE A LARGE NUMBER OF APPLICATIONS PER VACANCY AND UNFORTUNATELY CANNOT RESPOND TO ALL APPLICANTS. THEREFORE, IF YOU HAVE NOT HEARD FROM US WITHIN A MONTH FROM APPLICATION DATE, IT IS LIKELY THAT YOU HAVE BEEN UNSUCCESSFUL.

If you have been successful, we will contact you by the phone and begin taking you through our step by step recruitment process, doing our utmost to ensure the role is right for you, ascertaining your suitability in the process. This process will all be explained on initial contact.