Accounts Payable Assistant (Xn02)

JOB PURPOSE/SUMMARY The purpose of the role is to support patient care by ensuring that payments to Suppliers are made correctly and accurately within the terms of the Better Payment Practice Code legislation. Essential to maintain continuity of Supplies The Post holder is part of a Team of Creditor Payments Assistants who each has a specific Role to play in the processing of 260,000 invoices per Year. PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY The Post Holder is responsible for the following duties within Accounts Payable Department on a daily basis Opening incoming post Monitoring the Departments generic e-mail for requests for payment and processing and distributing accordingly Monitoring the Departments ROBOT looking for rejections and processing as agreed within the Department Entering invoices for payment both manually and by spread sheet Using Genisys which is a system for scanning and sending out invoices for approval Monitoring Genisys for rejections and re-distribution of invoices Take phone calls from suppliers and Trust employees in relation to payment of invoices Chase up missing invoices and credit notes Systems used in the Department Oracle Cloud GENISYS Bill Management AOB Portal ROBOT Skills and Knowledge Required after training within the Department Knowledge of Oracle Cloud how to process invoices and retrieve information VAT knowledge and how to apply Contracted out Services when processing invoices Knowledge of the Trusts Budget Holders and who is the Appropriate Manager to approve non-purchase order invoices