Accounts Payable Clerk

Accounts Payable Clerk
 
The Role:
To administer, manage, and reconcile all aspects of assigned Supplier Accounts, ensuring processes are followed and all supplier accounts are up to date, accurate and paid in a timely manner, ensuring audit & process compliance.
 
Key Responsibilities:

Sorting post, dealing with exceptions and any urgent requests, particularly on stop accounts
Register Purchase Ledger and Subcontract invoices & credits daily (some will be subject to CIS tax & Reverse Charge VAT)
Overhead invoices registered and forwarded for authorisation, ensure these are then processed & matched to a GRN (residual match) in time for their payment run
Query resolution monitoring and control
Supplier reconciliation (to receive in excel format) to be performed in line with KPI’s
Chase any missing invoices or credits with vendor and request a copy
Accounts Payable Journals – to correct errors etc.
Direct Debits – Reconcile account, process documents & match against payments taken directly from our bank account.
Prioritise and deal immediately with any Overdue letters/7 day notice letters etc.
Vendor master file - checking all details are up to date with correct name, address and bank details (any differences to refer to the AP Team)
Ensuring the supplier email address recorded in the system is up to date and correct.
Work with Cost clerks, QS’s, procurement and suppliers to ensure audit/process compliance and identify opportunities for improvement
Working to agreed performance standards/targets
Providing remittance information to vendors as & when required

 
Contribute to the improvement of processes

Understand and respond to the needs of Vendors, team members, colleagues and managers
Raise issues and concerns constructively and offer solutions
Understanding of Reverse charge VAT and Construction Industry Scheme Tax (CIS)

 
Key Measures & Targets:

No of invoices/credits registered against daily/monthly targets
Accuracy of data entered – error rate
Monthly Supplier Reconciliations – set against KPI
No accounts on stop
No of queries not resolved within a timely period
Monthly reporting & KPI’s
No of invoices not registered at month end

 
Key Relationships:

Accounts Payable Team
Treasury Team
Transactions Manager
Finance Team
Procurement
Cost Clerks
Quantity Surveyors
BCS
Internal and External customers

 
Person Specification:
The successful candidate is likely to meet all the following criteria:
 
Essential

Strong IT skills including MS Office (Excel, Word)
Strong verbal and written communication skills
Ability to produce accurate, relevant information in a timely manner
Work well with other colleagues
Proactive in problem solving
Adapts well working on their own or in a team environment
The ability to work under pressure and to deadlines is required