Address
Form of work
SalaryJackson Hogg is looking to recruit a Admin Assistant for a fantastic manufacturing company based on the team valley.
Overview of the Admin Assistant
As the first point of contact, you are the face of the company and will provide an exceptional service to our clients enhancing their experience. You will welcome clients, maintain the room booking system, deal with telephone and email enquiries as well as general administration duties to support the organisation.
Role and Responsibilities of the Admin Assistant
- Effectively answer and take care of phone calls and emails at Reception.
- Be the initial call point to help customers and site visitors, directing them appropriately.
- Comply with the company's standard operating procedures when carrying out day-to-day tasks.
- Make sure that all appropriate details for site visitors are obtained and recorded.
- Co-ordination and distribution of staff whereabouts on a weekly basis.
- Directs visitors by maintaining employee and department contact lists.
- Maintain the front desk and reception by keeping it neat and tidy.
- Timeously alert staff when their site visitor arrives.
- Sorting and distributing of incoming and outgoing mail.
- Organising transport (taxis) for visitors or staff as and when required.
- Arranging lunch buffets for Board Leadership and client meetings as and when required.
- Support the HR Manager in carrying out clerical tasks when needed.
- Booking and tracking of accommodation for installation crews.
- Assist with ad-hoc and assorted responsibilities when required.
- Contributes to team effort by accomplishing related results as needed.
- Ensuring stationery supplies are replenished.
- Update weekly scorecard
- Update On-Time-Delivery Tracker
- Various admin tasks related to stock control, largely using M1 (training to be provided).
- Admin related to stock checking of vinyl rolls.
- Upload and save totem photos (part of quality control process) from camera.
- Scan weld plans
Essential Skills and Experience
- Customer Service experience
- Excellent communication skills
- Good organisational skills
- Time management skills
- Ability to use initiative
- Able to use Microsoft Office applications efficiently
- Experience using electronic diary systems
- Ability to work with sensitive and confidential information
