Address
Form of work
SalarySalary will be a pro rata amount for part time hours.
About the company
City of Coventry Swimming Club (COCSC) are a charity that operate in providing swimming provision to all. From Learn to Swim to Competitive Swimming for all ages. This role would be employed by City of Coventry Swimming Club but working with Coventry Swim School.
About the role
COCSC are looking for a Part Time Admin Assistant to join our thriving team, working 18.75 hrs per week within the Monday to Friday working week. This role will be based at the main office in Alan Higgs Leisure Centre, Coventry. The salary outlined is if working full times hours and therefore the salary for 18.75hrs per week will be a pro rata amount.
The Administration Assistant (AA) will report to the Head Of Operations (HoO) and assist the HoO on required operational areas of COCSC and Coventry Swim School. This person will be required to ensure the office is organised and that daily tasks are completed efficiently.
The role will work on essential operation and organisational tasks for both City Of Coventry Swimming Club and Coventry Swim School. This person will have a diverse and exciting range of duties to complete and will be at times asked to take on additional administrative tasks required by colleagues and managers.
Primary duties and Key Responsibilities include:
- Acting as a point of contact for customers, clients or suppliers via email / over the phone. This will include responding to emails and enquiries.
- Organising filing systems, office stock and updating office databases. This will include administration of Swim Club Manager database, reporting and its Club Shop.
- Ordering new office equipment, such as stationery, printer refills or staff uniforms and Club Shop items. Booking meeting rooms for internal teams and volunteers.
- Booking hotel accommodation for staff.
- Coordinate and administrate Social Media updates – scheduled posts.
Update the company website where required.
- Administration / Coordination of club and Learn to Swim and Club closures / cancellations / scheduled hours.
- Administration of assessments, new starters and current member squad movements. Administration of Swim Camps (4 a year).
- Administration of our league and team galas, inviting members and arranging transport where required.
- General enquiries – members, and potential new members as well as external companies
- Administration of qualifications and DBS of staff and volunteers
- Track staff holiday bookings.
- Management and administration of new and current required documents.
- Management and administration of new and current processes and procedures.
- Support on administration of the Swim School
- Any other administrative duties required due to ad hoc requirements
Application / Recruitment Enquiries: Please contact Leigh Whitbread – Leigh.whitbread@coventry-swimming.org.uk
Specific Job Description and Role Enquiries Please contact Sarah Ruckwood - sarah.ruckwood@coventry-swimming.org.uk
How to Apply - Please send your Covering Letter, CV and Application Form (please request the full job description and application form) to leigh.whitbread@coventry-swimming.org.uk
Interview Dates – week commencing 29th July 2024 – dates may vary.
Job Type: Part-time
Pay: £20,000.00-£23,000.00 per year
Expected hours: 18.75 per week
Benefits:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 25/07/2024
Reference ID: Administration Assistant
Expected start date: 01/09/2024
