Administration Assistant

Administration Assistant
20812 - 21189 FTE (Actual 13498 - 13652)
27.5 hours per week TTO plus 1 week (39 weeks)
Start Date: 1st March 2024 (or as soon as possible after)
We are delighted to offer this exciting opportunity to join our fantastic school as an Administration Assistant, to provide support with the administrative and organisational processes within the school. The role will also be responsible for co-ordinating Educational Visits and Work Experience. They will also act as the initial point of contact for parents, visitors and other stakeholders so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.
The working hours for this role are approximately 9am to 3pm (27.5 hours per week), Monday to Friday and term time only (plus 1 week).
Rugby High School is a successful, calm, respectful and welcoming school, it is a delightful environment in which to work. We currently have 935 students on roll who are all motivated, well-behaved and value their education.
The appointed candidate will have a varied and busy day, working in a school with a strong tradition of academic success, pastoral care, and extra-curricular enrichment.
Key responsibilities include:
Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner
Seek support from other colleagues where necessary to respond to complex enquiries
Respond to messages promptly and accurately, passing on information to relevant staff members as necessary
Assist staff and pupils with the information and support they need
Update manual and computerised record/information systems
Assist with managing the school's email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary
Manage and organise completed forms from parents
Report any issues with the school's IT systems
Organise and distribute incoming and outgoing post when required
Provide administrative support to staff as needed
Order, monitor and manage stock, ensuring best value following the school's purchasing processes
Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it's ready to use at all times, resolving any issues as necessary
Act as the first point of contact for parents and visitors arriving at the school
Undertake basic First Aid for staff, pupils and visitors when necessary (Full training will be provided)
Contribute to the safety of children and young people and protect them from harm
We can offer:
a strong and well-established senior leadership team
a stimulating working environment
well motivated staff and students
professional development
a local government pension scheme
If you are interested in applying and would like further information on the post and an application pack, please contact Mike Sherwin on the below details:
T: (phone number removed)
E:
Closing date: 9am Monday 19 February 2024
Interviews: Friday 23 February 2024 (subject to minor change)
RUGBY HIGH SCHOOL is committed to safeguarding and promoting the welfare of children and expect all employees to share this commitment. The successful candidate will be subject to necessary pre-employment checks, including: an enhanced DBS; Childcare Disqualification (where applicable); qualifications (where applicable); online checks as part of KCSIE; medical fitness; identity and right to work in the UK. Applicants will be required to provide two suitable references.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are 'protected', so they do not need to be disclosed to employers and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.
All staff have a responsibility to provide a safe environment in which children can learn this includes ensuring that health and safety regulations are followed; activities that are potentially hazardous are risk assessed and contributing to the maintenance of a supportive culture throughout the school community in which students feel cared for, respected and listened to.

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