Administration Assistant

Our well established client is seeking a Adminstration Assistant to join their busy Private Capital team to provide proactive and professional support to fee earners within the team in their Taunton Office

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field. They want to help you to reach your full potential, love the work you do and deliver the best results for your clients.

Based in their well-regarded Private Capital team, you will be supporting a busy team, working on a variety of tasks.

Your regular duties will include:

• Opening, closing and archiving client files

• Scanning documents and correspondence (including incoming and outgoing post) into our document management system

• Being the first point of contact for clients and intermediaries and (taking messages, assisting with routine queries, arranging meetings etc.)

• Document production, including some audio typing

• Copy typing emails, memos

• Creating and updating Excel spreadsheets

• Producing and editing of legal and other documents

• Ensuring documents and records are stored appropriately

• Keeping filing and e-filing up to date and accessible

• Arranging payments in and out and transfers between accounts

• Diary and event management for the fee earners

• Assisting with out of office requests

You will also be involved in other administrative activities for all the fee earners in the team as required, including helping other administrators during busy periods, and to cover absences from work.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

Previous experience of working within a legal environment or administration role would be of benefit, but is not essential for this role. Full training will be given so this role may be of interest if you have recently left full time education. If you have a genuine interest in working within the legal sector providing key support to fee earners, co-workers and an excellent client experience, we would very much like to hear from you.

You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients.
This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible 'can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.
You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages. You will have quick and accurate keyboard skills.

We expect you to be someone who takes pride in your work and in providing a first class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.
Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.

To apply for this role please send your CV to Kim Peterson as directed