AddressAdministration Assistant
Job title: Administration Assistant
Location: Bath, BA1
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday to Friday 9.00am - 5.30pm.
Williams Lea seeks a Administration Assistant to join our team!
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.
Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments.
Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide.
Responsibilities
- Open and scan all incoming post to their respective departments
- Frank all outgoing post
- Action and complete all print requests within the centralised inbox
- Scan files/documents in a timely manner
- Restocking printers and consumables
- Process all personal papers for storage, including wills, power of attorney and title packets
- Complete all documentation relating to items that are to be archived and or retrieved
- Ensure the practice management system is updated to correctly record the location of all items
- Act upon the clients instructions to close, archive and record all files being issued to storage
- File closure administration
- To assist in the collation of information on this service area for including in the monthly reports
- Collect and input monthly reporting information
- Ensure all paperwork and tracking sheets are correctly completed and recorded
- All other duties as assigned by the on business services manager or client
- To be aware of the day to day health and safety requirements surrounding working area
- Any other reasonable request made by your line manager
- Maintaining all filing in a tidy and orderly manner
Key Competencies:
- Customer focused individual with the ability to build professional working relationships with our clients and their colleagues
- Self-motivated, with the ability to lead by example
- Well presented with a professional manner
- Flexible
- Computer literate
- Quick learner
- Effective communicator at all levels, both written and oral
- Able to work effectively with others and alone when required
- Attention to detail, ability to retain high levels of concentration
REWARDS & BENEFITS
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
- 25 days holiday plus bank holidays
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Gym memberships
- Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
EQUALITY & DIVERSITY
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at
careersatWL@williamslea.com
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