Administration Assistant

Administration Assistant
Kettering
Hours - Monday to Friday full time
Salary - £22,500
Our Kettering based client is looking to recruit an Administration Assistant to work in their Contract Support Team on permanent basis.  Working as part of a small friendly team, the successful candidate will have a "can do" attitude and be prepared to assist in other areas as required.
Reporting to the Office Manager, main duties will include:
To work with their allocated team of Senior Account Managers and Account Managers to process all internal paperwork from quote stage through the final completion report.
This will include;

• Issuing small value quotes / clear sample results.
• Processing Work Calculation Sheets (WCS).
• Processing maintenance contract/additional work orders including RAMS.
• Assist in the maintenance of quote/remedial action Logs.
• Assist in the ordering of materials & labour.
• Assist in the booking in of work.
• Assist in the production of reports/spreadsheets.
• Sending final reports and certificates.
• Maintenance of the fleet spreadsheet and records
• Ensure all service work is completed as detailed under contractual agreements, in accordance with the company standards (&/or clients specification). Using a mixture of PPM planning tools and online records.
• Updating internal training records.
• Provide support to all members of the administrative team.
• To present the company as a credible and professional service partner.

Core Competencies:

• Attention to detail
• Ability to work to deadlines
• Manage conflicting priorities
• Effective communication, internally and externally
• Ability to interface at all levels
• Supportive of colleagues
• Commitment to the delivery of customer service excellence
• Reliable
• IT literate

Experience and Skill Requirements:

• Verbal & written communication skills to a high standard of English.
• Project a professional demeanour through appropriate verbal and non-verbal behaviours.
• To be able to prioritise tasks to meet agreed deadlines.
• Excellent IT skills – ability to extract and analyse data to produce clear, concise reports.
• Commercial acumen.

Benefits:

• Company pension
• Cycle to work scheme
• Hybrid work after six months’ probation
• Flexible schedule
• On-site parking

If interested, please apply here or call Kim in our Kettering office to find out more.