Administrative Assistant

The Highland Soap Company is looking for a new team member to join the administrative team of our fast growing, local brand!

This is an exciting opportunity in a key role within our office, based in beautiful Lochaber. Ours is a team of three in the office, plus three people in wholesale sales based around the country. For the right candidate this will be a year-round, permanent full-time position within our company but we would consider part-time or job-sharing for the right person.

This is a demanding and challenging role, so first and foremost…

• Are you a driven, self-starter able to work efficiently alone as well as part of a team?
• Are you an organised multi-tasker who will enjoy a fast paced, entrepreneurial environment?
• Are you looking to learn new skills and be a proactive part of an exciting business?

Daily roles will include:

• Day-to-day administrative jobs
• Filing, data entry and email correspondence
• Managing daily customer email and telephone enquiries for trade and retail customers
• Processing wholesale orders for our gift shop and hotel customers, up-selling on the phone as appropriate
• Issuing and paying invoices and proforma
• Maintaining and updating sales and customer records
• Managing export paperwork
• Payroll in a support capacity when required

Ideally we are looking for the following skills:

• Previous experience in an admin / operational role
• Computer literate with a willingness to learn
• Able to prioritise workload efficiently
• Excellent written and verbal communication
• Familiarity with QuickBooks, Shopify or Unleashed or an accounting software would be advantageous but not essential

The role will be with the team in our office, which is located in our factory. It will be 8.30-5, Monday-Friday with statutory holidays.

We are a very hard-working, local manufacturing company and one of Scotland’s top-3 soap & skincare brands. If you are as passionate and excited about our brand as we are, and are committed to being part of The Highland Soap Company’s future, we’d love to hear from you.

Beyond the soap: we offer an enjoyable workplace, a competitive wage, store & cafe discounts, pension and more…

If you think you’re a great fit, please forward a copy of your CV along with a covering letter.