Administrative Assistant

The Firm

Anderson Strathern is a modern, innovative law firm. We’re proud of our history but firmly focussed on an exciting future, one that embraces technology and smarter ways of working. We’re independent, and proudly so.

Our clients span entrepreneurs and SMEs to public sector organisations, corporates, and governments. They appreciate our integrity and straightforward way of doing business. For many, we have become trusted, longstanding confidantes, which speaks volumes.

We never stop evolving, attracting original thinkers who don’t – always – follow the pack.

The Role

An exciting opportunity has arisen for an Administrative Assistant based in our Glasgow office reporting to the Facilities Supervisor.

This role will be working as part of a team to ensure that the departments mail, copying, files, etc are managed timeously.

You will be responsible for

• Processing of incoming / outgoing mail, copying, scanning, printing, filing and archiving
• Supporting and/or managing the preparation of bulk documentation, files, and bundles
• Using PDF Docs to put legal bundles together, paginating papers and reducing file sizes
• Providing reception cover and assisting with room set ups/clearing
• Monitoring stock levels of stationery items and ordering replacement stock as required
• Making hand deliveries and collections
• Coordinating matter closure and storage.
• Processing, retrieval, and management of documents in onsite and offsite storage.
• Managing electronic client records to facilitate record storage requirements.
• Assisting with Legal PA duties (including dictation, formatting and amending documents, raising invoices and completing Cashroom forms, etc)
• Assisting with ad-hoc departmental projects
• Working effectively and efficiently with other Facilities team members
• Managing office catering

What you will need to succeed

• Ideally candidates should have National 5 (or equivalent/demonstrable ability) in English
• Excellent IT skills, including advanced MS Office, particularly formatting in Word documents and Excel.
• Ability to coordinate multiple tasks and projects to meet deadlines
• Good communication skills to liaise and work well with all staff/partners
• Be able to work as part of a team and also use your own initiative
• A positive “can do” attitude to provide timely responses to all work requests
• A genuine desire to develop a career within a professional office

Job Types: Full-time, Permanent

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Life insurance
• Referral programme

Schedule:

• Monday to Friday

Work Location: In person