Administrative Assistant

Proposed Interview Date: Week Commencing 03 June 2024

Closing Date: Sunday 26 May 2024

Contract Type: Permanent

Salary: FC5 £25,829.49 to £28,251.00 (Pro Rata)

Working Pattern: 14 hrs 24 minutes per week (Thursdays & Fridays) commencing 19 August 2024

Location: Inverkeithing Primary School

Purpose and Values of Education & Children’s Services Directorate

The Education & Children’s Services Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.

Supporting Statement

As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. For more information, check out the How to Apply section of our Career Site. Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement at the section marked ‘upload resumé’. Your Supporting Statement must not be a CV. More information is available on our Career site at www.fife.gov.uk/jobs/supportingstatement

Please consider and demonstrate the following when completing your Supporting Statement:

Ways in which you have demonstrated that you can work effectively as part of a team.

(Consider the following: how you have built positive relationships built on trust and respect as a team member; how have you communicated with others; how have you used your initiative and organisational skills to meet

Ways in which you have demonstrated that you can work effectively as part of a team.

(Consider the following: how you have built positive relationships built on trust and respect as a team member; how have you communicated with others; how have you used your initiative and organisational skills to meet

Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems.

(Consider the following: how have you used your knowledge of financial and IT systems to provide a quality service; what systems and processes have you used to produce information; how have you used your initiative to support process improvements)

Willingness to achieve the required qualification

(Please indicate if you intend to study to achieve the required HNC or equivalent within 2 years of appointment, if not already held)

Job Details
We are looking for a highly skilled Admin Assistant to provide front line administrative support in a Primary School, acting as the focal point for staff and visitors. The postholder has specific responsibility for Financial and Devolved School Management issues, responding to changes in IT systems, and supervision and development of Clerical Assistant(s). The post holder is responsible for the effective day-to-day running of the school office.

As an Admin Assistant, you will work under the direction and supervision of the Headteacher or Admin Coordinator.

A link to the role profile is included below, where you will find more information about the role, with specific reference to essential and desirable criteria for applicants.

Qualification, Registration and Skill Requirements
You are required to have an HNC or equivalent educational qualification to SCQF level 7, in a relevant discipline. You will be given the opportunity to work towards this within 2 years from start of employment.

Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.

• Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile
• How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace. See our How We Work Matters behaviour framework for more information.
• Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services
• Directorate Information - Council Department information
• Social Media - Search for more 'Fife Council Jobs' on Facebook or follow us on Twitter @FCJobsOfficial.

For further information contact: Laura Malloch - laura.malloch@fife.gov.uk

We are holding a Fife Council jobs fair on 15 th May 10am - 2pm at Rothes Halls, Glenrothes. We will be on hand to talk about the vacancies we have on offer and what it's like to work with the council. There will also be a chance to get support from our job clubs and employability teams and can offer help with the online application process. Please pop along on the day to find out more.