Administrative Assistant

To work 25 hours a week, office based and some fexibility to hours.

• To provide an effective administrative support service to the Business Development Team and keeping detailed and accurate records.
• To provide a friendly and professional service to clients, prospective clients, colleagues, and visitors.
• Provide administrative support within the company.
• Assist in the collation and preparation of quotations and tender returns.
• Raise invoice advice notes and any relevant pay advice for signature.
• Manage contracts, including preparation, distribution, and manage return

• First point of contact for all callers, visitors, and contractors at the site:
• Ensuring telephone messages are conveyed promptly, accurately, efficiently, courteously and with discretion.
• Ensuring requests are dealt with promptly and action is taken appropriately.
• Arranging meetings, ensuring that commitments and competing demands are efficiently managed and future needs anticipated, meeting all business priorities.
• Ensuring production of documents (for both internal and external circulation) is in line with company quality standards.
• Ensuring all documents are recorded and handled in line with security and information management guidelines.

Skills Required

• Knowledge of PowerPoint/Presentation packages and MS Office
• Excellent time management skills and the ability to prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Good standard of numeracy and literacy – Level 2 English & Maths
• Full clean driving licence valid in UK

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position.

If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.