Administrative Officer

We are currently seeking an Administrative Officer (Enforcement Division) for our Douglas–based Client, a leader in fiduciary services, fund administration, and management and investment advice compliance.
The Administrative Officer will:
Undertake administrative functions to support the effective operation of the Division, including the maintenance of filing systems, evidence logs, file logs, co–ordination of off–Island travel, acting as 'librarian' to 'strong room' Act as secretary for the Case Review Panel and/or other panels led by Enforcement, including arranging meetings,finalising agreed agendas and preparing minutes which record all relevant decisions and reasons for those decisions Collate papers/evidence files as required by Division members In conjunction with the Head of Enforcement or delegated Division member, assist in enforcement investigations and cases including undertaking research of intelligence systems, examining evidence/records, transcription of interview recordings Ensure that internal systems and procedures are maintained and adhered to including the Enforcement Division procedures, registers/logs and intelligence systems whilst proactively contributing to the development and maintenance of those systems and procedures Collate intelligence and other documentation for use throughout the Authority and other agencies and disseminate accordingly, including the preparation of public notices, warnings and press releases Handle all confidential/restricted information and intelligence in line with internal protocols The Ideal candidate for the Administrative Officer role will be:
Educated to GCSE level or above or equivalent qualification A willingness to undertake relevant training orqualifications as and when required Previous experience working in an administrativesupport role Experience of transcribing and audio typing Experience of records management and of working within an office environment as part of a team Demonstrate effective interpersonal, verbal and written communication skills Maintain a high level of discretion and confidentiality at all times in your work Ability and willingness to learn enforcement terminology and process