Administrator

Your new company
You will provide contract administration support for all live maintenance contracts, including planned Preventative Maintenance and any additional work. To assist the Contract Manager and Contract Supervisor with the day to day running of the contracts.
Your new role
You will be required to

• Operation of bespoke computer added facilities' management system Provide helpdesk administration, answering telephone calls and action accordingly Complete weekly timesheet routine Assist the Contract Manager and Contract Supervisor with weekly Planning/Programming routine to adjust labour and subcontractors to ensure planned and unplanned workload can be met. Run reports for PPM/Subcontractor visits and issue tickets to technicians. Organise Subcontractor visits, chase completed paperwork and close down completed Subcontractor tickets Review Overdue PPM and action with Contract Manager and Contracts Supervisor On a day-to-day basis, they create and issue daywork tickets to technicians, including placement of supplier and subcontractor orders. Daily review returned PPM and daywork tickets and re-issue rejected/part completed tickets. Liaise with the Contract Manager / Supervisor identifying further actions, e.g. purchasing materials/organising subcontractor visits. Review completed daywork tickets and collate information packs for invoicing Discuss subcontractor/supplier queries and resolve as necessary Review un-invoiced daywork report and action Review WIP report and un-invoiced daywork report for the monthly Operations meeting. Save electronically and/or scan in completed specialist reports/test sheets from technicians and Subcontractors into the live job folder system. File paperwork within office live job folders as required Liaising with a Contract Manager ensuring standard operating procedures operation of bespoke computer added facilitiesManagement system
• Provide helpdesk administration, answeringTelephone calls and action accordingly
• Complete weekly timesheet routine
• Assist the Contract Manager and ContractSupervisor with weekly Planning/Programming routine to adjust labour andsubcontractors to ensure planned and unplanned workload can be met.
• Run reports for PPM/Subcontractor visits and issueTickets to technicians.
• Organise Subcontractor visits, chase completedPaperwork and close down completed Subcontractor tickets
• Review Overdue PPM and action with ContractManager and Contracts Supervisor
• On a day-to-day basis, create and create day-work tickets to technicians, including placement of supplier and subcontractors.Orders.
• Daily review returned PPM and daywork tickets andRe-issue rejected/part completed tickets. Liaise with the Contract Manager /Supervisor identifying further actions, e.g. purchasing materials/organisingSubcontractor visits.
• Review completed daywork tickets and collateInformation packs for invoicing
• Discuss subcontractor/supplier queries and resolveAs necessary
• Review un-invoiced daywork report and action
• Review WIP report and un-invoiced daywork reportFor the monthly Operations meeting.
• Save electronically and/or scan in completedspecialist reports/test sheets from technicians and Subcontractors into thelive job folder system.
• File paperwork within office live job folders asrequired
• Liaising with Contract Manager ensuring standardoperating procedures

What you'll need to succeed
Be computer literate with experience in Microsoft office
Be willing to learn new skills
Have a dynamic approach to the role
Organising, compiling and issuing report
Requesting and chasing specialist sub-contractor updates
Arranging and coordinating service visits
Reviewing and organising contracts and responsibilities
What you'll get in return
Competitive salary
25 days holiday (up to 30 days with service) plus bank holidays
Flexible holiday scheme
Private healthcare scheme
Pension scheme
Employee owned business
Wellbeing and employee assistance programme
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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