Administrator

This company is a leading construction and building services regional contractor who have an opportunity for an Administrator to join the team based in their Portsmouth office.

Duties include:

Coordinating office activities and operations to secure efficiency and compliance to company procedures Dealing with telephone and e mail enquiries
Creating and maintaining filing system
Scheduling and attending meetings, creating agendas and taking minute
Organising travel and accommodation for staff
Letter writing, keeping diaries and arranging appointment
Using a variety of software packages, such as Microsoft word, Outlook, Excel and Sage to produce correspondence and documents and to maintain presentations, record spreadsheets and database
Devising and maintaining office systems and database
Liaising with staff in other departments and with external contacts
Ordering and maintaining stationery and equipment
Organising and sending outgoing post
Organising and storing paperwork, documents and computer based information
Photocopying, scanning and printing various documents
Preparation of quotes, tenders and project reports for Management

Qualifications and key skills required
Ideally have Construction / Engineering Admin experience

Sage experience preferred (Ideally 200)

Strong organisational skills

Good understanding of invoicing and purchase order process

Oral and written communication skill

Tact, discretion, and respect for confidentiality

A pleasant, confident telephone manner